The Office of Human Resource is dedicated to improving and enhancing the talent acquisition and selection process. We’re committed to strengthening recruiting, sharing best practices and enhancing the candidate and manager experience in the recruitment process.
The IU Northwest Strategic Hiring Form is available for campus leadership to initiate a request for the recruitment of a new or vacant position. Hiring Managers may need to reach out to their department or RC leader for the completion of this form.
The Strategic Hiring Form also can be used to obtain approvals for Reclassification or Career Progression. These processes require documentation submission and conversation with the IUN Director of Human Resources, which should be done prior to the submission of the Strategic Hiring Form.
Any questions about the Strategic Hiring Form should be directed to hrnw@iun.edu.
Submit Strategic Hiring Form
Once the Strategic Hiring Form is completed, the Hiring Manager can reach out to Human Resources to provide the Recruitment Plan and list of Search Committee members. HR will be notified when the position is approved for recruitment. Once there is approval through the Strategic Hiring Form, and the Search Commitee is approved, the Charge meeting can be held.
Please refer to the Staff Search Process Flow Chart and Recruitment Guide for more information.
Contact your unit or departmental leadership if approval to refill a vacant position was denied through the Strategic Hiring Form.
Communicate with Human Resources
Provide the following information to the HR Director for the new position request. This can be done through the Strategic Hiring Form, and uploading attachments.
*If the Role Descriptor is available on another campus, but not visible for the Northwest campus, then please provide the appropriate Role Descriptor from the other campus location. HR will work to update the job code(s) and Role Descriptor(s) for the Northwest campus once the request is approved. Note that this step will add an additional 1-2 weeks for processing of the reclassification.
Submit Strategic Hiring Form
During the Strategic Hiring Form approval process, the Position Number will be created. This process can take 1-2 weeks; the Position Number must be created in order to post for the position. HR will be notified when the position is created and the Strategic Hiring Form will then continue through approvals.
In the meantime, other activities can begin. The Hiring Manager can reach out to Human Resources to provide the Recruitment Plan. The Search Commitee can be established and approved.
Once the Strategic Hiring Form is approved, the Charge meeting can be held and the committee can prepare for the work involved while the position is posted for applicants.
Please refer to the Staff Search Process Flow Chart and Recruitment Guide for more information.
Contact your unit or departmental leadership if approval to create a new position was denied through the Strategic Hiring Form.
What is Reclassification?
Perhaps there is an existing vacancy and in review of departmental needs, there is a desire to change an available Position Number to a new title and role descriptor. A reclassification can also allow for changes to the Position Number to reflect new job data. This may be useful in restructuring a department or could be a way to strategically hire for new responsibilities or budget savings.
Locate the appropriate Role Descriptor for the new position by using IU Career Navigator.
The Hiring Manager or VC should send an email to the HR Director with a request to reclassify a position from one role to a new role. The email should contain the below for any position requesting to be reclassified.
*If the Role Descriptor is available on another campus, but not visible for the Northwest campus, then please provide the appropriate Role Descriptor from the other campus location. HR will work to update the job code(s) and Role Descriptor(s) for the Northwest campus once the request is approved. Note that this step will add an additional 1-2 weeks for processing of the reclassification.
Submit Strategic Hiring Form
Once there is feedback from the Director of Human Resources, the Strategic Hiring Form should be completed. The Reclassification process will be initiated and system processing will be initiated.
Once there is approval through the Strategic Hiring Form, the system processing will have been completed. This overall process can take 1-2 weeks; the processing must be finalized in order to post for the new position.
In the meantime, other recruitment activities can begin. The Search Commitee can be established and approved. The Charge meeting can be held and the committee can prepare for the work involved while the position is posted for applicants.
Please refer to the Reclassification Toolkit, the Staff Search Process Flow Chart and Recruitment Guide for more information.
Contact your unit or departmental leadership if approval for a reclassification was denied through the Strategic Hiring Form.
Below you can find forms and resources for HR processes related to recruitment, pay, onboarding and other system-related activities. If there are any questions about these documents, contact the Office of Human Resources.
All positions will have a corresponding Role Descriptor. It is important to review the current Role Descriptor in place for any vacant position. If a position is completely new and requires a Position Number to be created, the department or unit must decide on the appropriate Role Descriptor for the position.
Any changes to existing data, such as adjusting Position Title, Career Level, Salary details, etc. will add time to the overall recruitment process. Please understand that reclassification requests, salary or equity review can add 2-6 weeks of additional processing time, before the recruitment process actually begins.
The navigator is always available at One.iu.edu by searching for “Navigator.” Below, you’ll find links to launch the IU Career Navigator.
