The Office of Human Resource is dedicated to improving and enhancing the talent acquisition and selection process. We’re committed to strengthening recruiting, sharing best practices and enhancing the candidate and manager experience in the recruitment process.
As of July 1, 2022, the Indiana University Exception Request process is no longer in use for recruitment purposes. IU Northwest Human Resources is currently working on an campus-specific form for departments and Hiring Managers to initiate the approval process through their department or RC leader. As we await this Strategic Hiring process and form, please use the below information to request the creation of a new position, to reclassify an existing position or to refill a vacant Staff position.
Current Request for Initial Approval
Hiring Manager should send an email to the HR Director with the request to fill a position.
The email will need to contain the below information for each position requesting to be filled.
Find more information about IU Northwest's Strategic Plan online or reach out to the Chancellor's Office.
Current Request for Initial Approval
Occasionally there may be a need for a completely new position and the creation of a Position Number for a department. Locate the appropriate Role Descriptor by using IU Career Navigator.
The Hiring Manager or VC should send an email to the HR Director with a request to create a new position. The email will need to contain the below for each position requesting to be filled.
Find more information about IU Northwest's Strategic Plan online or reach out to the Chancellor's Office.
*If the Role Descriptor is available on another campus, but not visible for the Northwest campus, then please provide the appropriate Role Descriptor from the other campus location. HR will work to update the job code(s) and Role Descriptor(s) for the Northwest campus once the request is approved. Note that this step will add an additional 1-2 weeks for processing of the new Position Number.
Current Request for Initial Approval
Perhaps there is an existing vacancy and in review of departmental needs, there is a desire to change an available Position Number to a new title and role descriptor. A reclassification can also changes to the Position Number to reflect new job data. This may be useful in restructuring a department or could be a way to strategically hire for new responsibilities or budget savings.
Locate the appropriate Role Descriptor for the new position by using IU Career Navigator.
The Hiring Manager or VC should send an email to the HR Director with a request to reclassify a position from one role to a new role. The email will need to contain the below for each position requesting to be reclassified.
Find more information about IU Northwest's Strategic Plan online or reach out to the Chancellor's Office.
*If the Role Descriptor is available on another campus, but not visible for the Northwest campus, then please provide the appropriate Role Descriptor from the other campus location. HR will work to update the job code(s) and Role Descriptor(s) for the Northwest campus once the request is approved. Note that this step will add an additional 1-2 weeks for processing of the reclassification.
Below you can find forms that are related to HR processing of Pay or Recruitment related activities. If there are any questions, contact the Office of Human Resources.
All positions will have a corresponding Role Descriptor. It is important to review the current Role Descriptor in place for any vacant position. If a position is completely new and requires a Position Number to be created, the department or unit must decide on the appropriate Role Descriptor for the position.
Any changes to existing data, such as adjusting Position Title, Career Level, Salary details, etc. will add time to the overall recruitment process. Please understand that reclassification requests, salary or equity review can add 2-6 weeks of additional processing time, before the recruitment process actually begins.
The navigator is always available at One.iu.edu by searching for “Navigator.”
Below, you’ll find links to launch the IU Career Navigator.
