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Office of Student Accounts
Campus Bookstore
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IU Northwest Interactive Tour Ma
According to Policy I-490 Non-Student (External) Accounts Receivable, Annual Write-off Report, departments cannot create/use their own invoice for billing non IU entities for goods or services. The FIS Accounts Receivable System must be used for this purpose. To accommodate this type of billing, the department must complete the Accounts Receivable Billing Request form and email the request to the Office of Fiscal Affairs, fisaffnw@iun.edu, for processing. Fiscal Affairs will create the invoice and return the invoice to your office for mailing/distribution.
For further information contact the Fiscal Affairs Administrative Assistant at (219) 980-6708.
All orders with Amazon.com will be processed centrally through Fiscal Affairs. Although Amazon is not one of our preferred vendors, there are certain rare instances where you may find it necessary to order with them. Per a recent directive from IU's Office of Procurement, all Amazon orders must follow the "Amazon Tax Exemption Program and Purchase Delegation". In order to comply with this program, the decision has been made to route all IUN Amazon order requests to Fiscal Affairs.
1. Complete all information requested on the Amazon P-Card Request Form; obtain the account manager's signature.
2. Email to Karen Peterson in Fiscal Affairs, fisaffnw@iun.edu.
When the charges are processed, Fiscal Affairs will update all account and object code information from the information provided on the form, and then route the document to the PCDO delegate for that account.
IUN maximum 4 per meal per table, no alcohol; IUF for additional meal expenses.
For reference - Procedure for DV Supporting Documentation in KFS for any questions.
The unit is responsible for retaining original paperwork for one (1) fiscal year plus the current fiscal year.For reference - Best Practices for P-Card Supporting Paperwork Upload for any questions.
The unit is responsible for retaining original paperwork for seven (7) fiscal years plus the current fiscal year. Departments choosing to submit procurement card supporting paperwork via the upload tool will retain the original papers for audit requirements for the retention period upon which time the paper should be purged in a secure manner.
For reference - Best Practices for P-Card Supporting Paperwork Upload for any questions.
The unit is responsible for retaining original paperwork for seven (7) fiscal years plus the current fiscal year. Departments choosing to submit procurement card supporting paperwork via the upload tool will retain the original papers for audit requirements for the retention period upon which time the paper should be purged in a secure manner.Office of Student Accounts
Campus Bookstore
Department of Human Resources
IU Northwest Interactive Tour Ma