Indiana University Northwest Text


February 19, 2010
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 Time:  1:00 – 3:00 p.m.

 Location:  HH 107


1.     Call to Order: Dr. Gallmeier called the meeting to order at 1:05p.

2.          Approval of the minutes of the January 22, 2010 meeting.

  Minutes approved by unanimous voice vote.

3.           President’s Report

 A board of review election has occurred and the board will be seated in the near future.

Faculty organization officer elections will happen in March.  Please nominate yourself or colleagues for these leadership positions.  The winners will be announced in April.

The Academic Affairs Committee has reported that finals should not happen during the last week of class as a result of the time required for finals in the faculty organization handbook.  Faculty Organization should vote on an appropriate resolution in March.

Academic Bankruptcy materials are under review by the Academic Affairs Committee.

Faculty Affairs committee, Dr. Barr, will create a report on the UFC P&T principles document.   This will lead to changes in the goldenrod and Faculty Organization will comment on changes during the April meeting.

Calendar Committee, Dr. Mucci, will have a calendar ready in March.

Student Affairs Committee is working with administrative representatives to create procedures for student hearings and appeals.  This needs to address both academic and personal misconduct.  Based on the Bloomington procedures and local customs, the committee is working on a new set of procedures for student hearings. 

The chancellor search continues.  The former plan was to bring candidates to campus during the first week in March.  However, scheduling difficulties will delay these visits.  The committee originally identified five candidates, and only three remain available for hiring since two accepted offers from other institutions.  The current hope is for campus visits before spring break.

4.   Chancellor’s Report

 Chancellor Bergland will not report as he is at the Trustees Meeting.

5.  Vice Chancellors’ Report

 Dr. Malik reported that Dr. O’Dell has accepted the position of assistant vice chancellor for academic affairs.

Dr. Klamen has a major art presentation in Chicago starting this weekend.

The George Pinnell award for serviced to the university will go to Dr. Gallmeier.

RCM will start this coming budgetary year (July 1st).  Any balances remaining at the end of a given year will now roll over into the following budgetary year.  Faculty lines will continue across budgetary years, even if a position is not filled.  Any increases in income will be split between increasing current budgets and carrying money forward to cushion future variations in enrollment.  Faculty positions may be moved as a result of retirement, but not as a result of failing to fill a position.

The Budgetary Affairs Committee, under RCM, will now play a role in determining how to spend money on campus.  Each unit/college must make a presentation to talk about how to spend money, including changes in personnel, degrees, how to prepare for decreased funding, and overall fiscal health of the unit.  Budgetary Affairs Committee will make a report on how to best utilize funds from a faculty point of view. 

Some units may need to create program fees for majors in units in order to ensure that some units (e.g., nursing) have enough money to cover the costs of the units.  More expensive units will need to find ways to improve the income stream.

We do not know the formula for calculating the formula for unit assessments.  We do know the amount that is assessed for each unit. 

Future state appropriations will depend primarily on student retention and graduation rates.

Several faculty members reported feeling that they did not know all of the rules around RCM.  This, perceived lack of transparency, makes many faculty members feel somewhat uncertain.  Dr. Malik reported that this is an ongoing process because of the ephemeral nature of the state budgeting process. 

Dr. Malik distributed an enrollment report.  Credit enrollments have increased by 17% over enrollment last year.  This year is the highest enrollment ever at IUN.  IUN has seen an increase in the number of students enrolling full time and the retention rate of students, at IUN, is one of the highest among all of the regional campuses.  We currently have 3708 full-time equivalent students.  IUN’s student body is almost 70% women.  IUN currently has 38% of its students from African-American and Latino students. 

IUN’s reappointment of tenure-track members has, historically, been based on feedback from department chairs and unit deans.  IUN needs more faculty input in reappointing tenure-track faculty members so that junior faculty members have more guidance in their pre-tenure years.  Dr. Barr is working to create guidelines for this process. 

The University System is working on the conflict of commitment policy.  This means that people working with too many outside activities may not be working in the interest of the university.  The university wants to ensure that the university is the primary beneficiary of the professional efforts of faculty.  This mean, among other things, that faculty should not teach (as a general rule) for multiple universities.  It appears that consulting or volunteering up to one day per week would probably not run afoul of this policy as long as it does not result in direct conflict with academic duties. 

6.   UFC Representative -  Professor  Ellen Szarleta

 IUPUI has policies already in line with UFC recommendations.  Some campuses will have upcoming changes to P&T guidelines.

UFC has asked Dr. McRobbie for information on executive review.

Chancellor Bantz is undergoing review on the Bloomington Campus.

7.   Library Committee – Professor James Tolhuizen

 Dr. Tolhuizen reported for the library committee.  The committee now has a proposed library budget. 

The local library does not actually have control of funds and has no way to retain money across multiple years. 

Is it possible to decrease costs by going with electronic journals?  The library has already done so.

 Could the library send an accounting to each department/college?  Yes, this can be done and found on-line.

The library budget was supported unanimously based on a voice vote.

8.      IT Tech Tips – Jackie Coven

 Mr. Sharp, director of instructional media services, presented on the capabilities of the document cameras available in each room.  The document cameras are the most expensive components in technology room presentation technology suites. 

The document camera’s default mode does not, necessarily, provide the best presentation of materials.

Options for improving presentations of materials include the zoom control.  The menu button allows users to indicate if the presented materials are color or black and white; to optimize for text or pictures; and has other choices for optimizing the presentation of materials (e.g., autofocus). 

You can use the document camera to capture images and load them into computers.  If you wish to do this, please contact the IT department.   

9.   Old Business

 Dr. Delunas, please take a look at the AQUIP feedback.

10.  New Business


Th   The meeting adjourned at 2:55p.











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