Indiana University Northwest Text

Executive Committee Minutes

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January 15, 2010





    Library 140A

    1.       Approval of the minutes of November 6, 2009

    The committee approved the minutes by unanimous vote: 8 � 0.

    2.       President�s Announcements:   10:00-10:30

     a.       Update on Chancellor Search

     The Search Committee has started vetting candidates.  It will shortly start conducting interviews and forward names of acceptable candidates to President McRobbie by the early spring (as he has requested).  The campus-identified criteria appear to be in use for identifying potential candidates.

     b.      Update on the move to The Village

     Most of Dr. Montalbano�s concerns about this move have been addressed by the administration.  The center for the arts on Grant Street will house both Fine Arts and Performing Arts.  It will have 24-hour security and a shuttle bus with extended hours (as late as needed by the department).  The village has offered money to help prepare the facilities for use.  Fine arts will receive the required materials (e.g., kilns) necessary to run their programs at the new location.  There is some concern about whether Performing Arts will be able to attract patrons to performances there.  It may be more successful in doing so because of both programs moving there.  The move will include a major press release so that everyone in the community knows about it.  Risk management insurance will cover the costs for the move and creation of appropriate spaces at The Village. 

     c.       Report on Board of Review

     The Board of Review has resolved one case and now has a new case.  The faculty will need to nominate and elect a new board of review.  It must be in place by February 1st.  The current board must finish any cases that come to the board before Feb. 1st; all subsequent cases will go to the new board of review.  Dr. Gallmeier asked the Executive Committee members to make recommendations for people to serve on the board.  Elections, according to the constitution, to this board should have occurred in November, according to current Faculty Organization rules/bylaws.  In spite of this difficulty, the goal is to complete this election by the end of the current month (January).  The board should also have some alternates nominated to ensure avoidance of conflicts of interest.

     d.      Upcoming Reports from Faculty Organization Committees

    Dr. Tuncay, chair of the student financial aid committee, investigated problems related to students obtaining financial aid late and, as a result, not having supplies (books) for class.  The financial aid department reported that 80% of students receive money before Aug 1st.  Students receiving money late (mid-September) usually did not apply for aid until late August.  Problems with books may relate to a lack of book vouchers, a discontinued program.  IUN may need to create a fund ($20,000) to give money in order to purchase books before financial aid money comes in for individual students.  Barnes and Noble is now planning to start renting books to students, which may undercut some worries about limiting the cost of text-books and may help deal with some of these difficulties.

     Dr. Smith�s committee, student affairs, has started to address student hearing procedures.  By February, they plan to report on the issue and suggest steps for an appeal process.  IUN needs campus-specific procedures.

     The Constitutional Review Committee, chaired by Dr. Schoon, is discussing who can serve as Faculty Organization officer and on committees.  At this point, the campus and Faculty Organization is in compliance with all existing rules.  Some members of the Constitutional Review Committee have argued for rules changes, but such a proposal has not yet appeared before the Executive Committee.

     The Faculty Affairs Committee, chaired by Dr. Barr, will start focusing on goldenrod changes and bringing IUN tenure guidelines into line with UFC tenure guidelines so that local guidelines match the rest of the system.  The document of excellence, passed by the Faculty Organization in October 2005,and based on Boyer models, should help guide the activities of this committee in tenure guideline reviews and changes.  The goldenrod had not changed since 1983 and some files have encountered difficulty in all-campus P&T committees as a result.

     Dr. Evans has not yet reported on specific rules related to administration of final exams during the final week of regular classes.  However, it appears that such rules may exist somewhere on campus.  It is also not clear if the rules apply to graduate, as well as undergraduate, degrees. 

     e.      Budgetary Analysis Group and Faculty Organization Budgetary Affairs Committee  

     The Budgetary Analysis Group is trying to think about budget issues.  Dr. Gallmeier is arguing for hiring faculty and trying to serve as a faculty advocate is this setting.  However, he believes other people may have better skills in this area.  Drs. Hozo and  Lindmark, as well as other faculty members, may be good people that could help on this committee.  Dr. Gallmeier sees a need for more faculty in this setting who have more budgetary and quantitative experience than he does at this point.  The UFC Finance Committee is trying to play a larger role on similar committees across multiple campuses. 

     f.        Update on Deans� Review Process

    Dr. Gallmeier suggested that IUN adopt guidelines, from the UFC, for a Dean�s review process. Dr. Malik, as VCAA, will need to identify who is eligible for review in the Spring and the review needs to happen during the Fall semester.  Drs. Wigle and Rominger are currently the only ones eligible for review.  Drs. Bangston and Hoyert have not served long enough to undergo a review.  Dr. Wygle was the most recent Dean to undergo a review, so the fairness of a decision to review him next remains somewhat in doubt.  For all Deans, the first review should come after 3 years of service and each Dean should undergo review after each subsequent five year time-span of serving in this same capacity.. 

    The Vice-Chancellors and Chancellor should also undergo regular review.  IUN needs to adopt review policies for all levels of administration.  The review process appears similar across all levels of administration, according to UFC rules.

    3.       Carbon Footprint of the IU Northwest Campus � Faculty Organization Presentation and establishing a Faculty Organization Green Committee � Professor Julie Peller � 10:30-11:00 (see attachment)

    Dr. Peller (see letter appended to the bottom of this document) has asked about adding a committee to focus on sustainability (�Green Committee�) in order to emphasize sustainability on campus.  In her presentation, she noted that a few changes to campus functioning may lead to major electrical savings and the ability to pursue grants aimed at campus sustainability. 

    Dr. Delunas noted that we already have a facilities committee.  We might be able to modify the charge of this committee in order to take on this work. Such a responsibility might also be added to the new Director of Facilities position.  This type of assignment of responsibility would also help ensure that recommendations play a role and that someone does the work necessary to ensure long-term campus sustainability.

    On the other hand, a Faculty Organization committee would show that  the faculty backs a green movement on campus.  It would also match with Chancellor Bergland�s statement that the faculty should put some effort behind this.  He wants it to be faculty driven.

    A problem with assigning this responsibility to the Facilities Committee is that the committee is �huge and cumbersome� because of the number of decisions that need to be discussed and the variables that need to be balanced between competing interests on campus.  Thus, this committee may not be the best one to take on such responsibilities. 

    Discussion also raised the fact that the green issue impacts everyone on campus, not just faculty, so should we have a committee composed only of faculty members? Should this also include physical plant, student, etc. representatives?

    The committee decided that Dr. Peller should present her current data on the 22nd and, perhaps, suggest what the committee should do (charge).  The discussion of the committee creation should wait until later.  Dr. Peller should also report on successful committee structure models, if any, or other options from IUN-like institutions.  This may suggest better ways to proceed.

    4.       Discussion of agenda items for January 22nd Faculty Organization Meeting � 11:00-11:15

    The agenda for the 22nd looks quite full, but it will include time for Dr. Pellar to present.

    5.       New Business/Old Business � 11:15- 11:30

    No old or new visit.

    6.       Chancellor Bergland � 11:30-12:00

    Dr. Hozo has been informed of the five-year vesting requirement for new faculty.  In view of this, he suggested that the university change tuition remission to 100%, rather than the current 50%.  The chancellor supports this move.  If IUN has to fund it, that would become a campus decision.  The next step should be a formal communication from the Faculty Organization to Chancellor Bergland the he investigate this benefits change. 

    The committee asked if Faculty Organization could increase faculty representation on Budgetary Analysis?  The chancellor is in favor of this.

    Faculty members *may* see some salary increases this year.  A period of two years without salary increases could start to make various individuals nervous about employee retention at the university.  The President and the board decide, privately, about a range of salary increases.  Our resources will determine if we can make any increases at the local level/campus.  The problem, from Chancellor Bergland�s view, is how do we work toward salary equity.  Dr. Bergland wants to fund salary equity before addressing general salary increases.  This means that the salary money would focus first on local faculty who make relatively less than their peers. 

    Parking continues to be an area of concern.  Recommendations from the parking study include consolidating of all employee into one place.  Harder recommendations include the long-term construction of a parking garage.  This could reduce the amount of paved area on campus and the campus would need to discuss where to put it.  Suggestion options include in part of the big lot at the North end of campus, on the East side of Broadway, and in the space currently occupied by Lindenwood and Sycamore halls.  The cost of building such a garage is somewhat prohibitive.  The campus could reduce parking congestion by offering classes at a variety of different times.  Currently, all the lots are full between 10a and 2p, so shifting the scheduling of classes could also help improve the parking situations.  Parking at the village, after moving the Arts departments, could also help alleviate some of the parking congestion.

    The crossing of Broadway continues to be a problem.  Dr. Bergland met with the Indiana Department of Transportation and discussed several options.  A median, as an option, would slow traffic, but would prevent crossings during the winter because of ice and snow on the median.  An additional stoplight has been discounted as an option.  Other ideas discussed included putting a berm or plantings on both sides of Broadway to limit the number of areas where people could cross the street.  The Department of Transportation  will also consider additional striping and pedestrian crossing signs.  An additional problem is that the light on 35th and Broadway changes too quickly for pedestrians to safely cross.  The stop lights at 35thand 33rd also needs better coordination to allow for safer crossing of the street. 

    The meeting adjourned at 12:01p.

    Addendum, Letter Presented by Dr. Peller to the Executive Committee

    January 4, 2010
    Dear Executive Committee, Chancellor and Campus Community,

    The Global Environmental Change course, G185, is team-taught by Professors Peter Avis (Biology), Erin Argyilan (Geosciences) and Julie Peller (Chemistry).  We created this interdisciplinary course in 2008 as a result of the growing interest and concern expressed by our students/faculty/staff on environmental issues. In this course, we strive to teach the science that will enable students to act as informed and responsible global citizens.  Toward this aim, the students in our class conducted groundbreaking research during the Fall 2009 semester to determine the Carbon Footprint of the IU Northwest campus by calculating the amount of carbon dioxide (CO2) released and absorbed through activities such as energy/product use, food services and travel.  The second page of this document summarizes their findings and also compares the data to the average values from other universities.  
    As a regional campus, IU Northwest has made it a priority to maintain and better our local community, through education and service.  We believe that we must also set an example by committing to environmentally sustainable practices.  IUN has a unique opportunity and an important responsibility to address and reduce the overall carbon footprint generated by a commuter campus.  We encourage the campus community to build upon the G185 carbon footprint project, initiate the development of a sustainability plan for the IU Northwest campus (which would require the hiring of a sustainability officer) and join the prestigious list of institutions working toward greater environmental health and stewardship.  We believe that IU Northwest would be the first NW Indiana campus to achieve these objectives.
    Many universities, including IUB and IUPUI, are listed by the Association for the Advancement of Sustainability in Higher Education (AAHSE) ( <>) and the American College and University Presidents� Climate Commitment (ACUPCC), and have implemented offices of sustainability; these institutions are fulfilling roles as leaders in their communities.
    One of the AASHE�s 2011 goals:  �At least half of all college and university students in the United States will be attending an institution that is a signatory to the American College & University Presidents Climate Commitment and 90% of signatory institutions will be in good standing.�
    In order to be a local leader and take part in this goal, IU Northwest must have faculty, administrative and student support.  One important avenue for faculty support is the creation of a Faculty Organization Committee for Environmental Sustainability.

    At the completion of the semester, the G185 students prepared posters and held a poster session for the campus community, which offered a fairly accurate assessment of the carbon footprint of the campus and many suggestions to reduce it.  Moreover, the students� passion and commitment toward the project was contagious and they sincerely desire to see the campus build on the findings and implement changes toward greater environmentally sustainable practices.  We appreciate the opportunity to present the results of the IU Northwest carbon footprint project and to suggest plans for pioneering the campus toward sustainability at the next Executive Committee meeting. 


    Julie, Erin and Pete

     IU Northwest�s Carbon Footprint (in metric tons CO2 per year)


    Metric tons per year

    Energy (electricity, etc.)


    Commute by car








    Air travel


    Vegetation (trees plus restoration)


    Total carbon footprint

    At least 33,000

    How do we compare?

    Comparison of carbon dioxide emissions (in metric tons) annually


    IU Northwest*

    Average of 113 schools similar to IUN**

    Total emission

    > 31,000


    Purchased electricity






    Air travel



    �*� Data from this G185 study

    �**� Data from http://acupcc.














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