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Executive Committee Minutes

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  February 2003


Executive Committee Minutes

February 7, 2003


Attendance: Vinodgopal (President), Sandoval (Vice-President), Bodmer (Secretary), Arshanapalli, Bhatia, Coffin, Delunas, Hass Birky, Lindmark, MacDonald, O�Dell, Poulard, Rusinek, Schultz, Tolhuizen, Bergland, Vasquez


1. Call to Order

President Vinodgopal called the meeting to order at 1:03 a.m.


2. Minutes

The president asked for a motion to approve the January 10 and 24, 2003, Executive Committee minutes. The motion to approve the minutes was made, seconded, and passed unanimously.


3. Announcements

a.       The president welcomed Prof. Bhatia, a new member to the Executive committee.

b.      The Commission for Higher Education holds a meeting Tuesday 1 April for leaders of faculty governance.  It is moved by Tolhuizen and seconded by Hass that two members will be sent to this meeting:  Professors Vinodgopal and Sandoval.

4. AQIP membership

a.       Vice-chancellor Vasquez has requested two additional faculty members for the AQIP committee.

b.      The committee now consists of Fischer (chair), Sandoval, Certa, Mendieta, Malyj, Weigle, Vasquez, Morris.

c.       Coffin volunteered, Adler or Skurka will be contacted.


5.      Distinguished Professorships

a.       For the University Faculty Affairs committee, Professor Hass Birky requests feedback on the distinguished professorship issue.

b.      Vinod:  The committee that names distinguished professors is a secret, not subject to review or to lobbying.  If this matter were brought to regional campuses, it would not pass.  Hass Birky:  It has been largely discipline- and school- (science) based.

c.       Tolhuizen: .  There has not been a distinguished professor at a regional campus.  Secret societies at public institutions are not in the best interests of the institution.

d.      Is it a new rank or an honorific?

e.       Coffin:  You can't have a change in rank without a Promotion and Tenure Committee considering the candidate.

f.        Bhatia says there is a criteria memo.

6.  Coffin Resolution

Professor Coffin intends to withdraw his resolution on the shared vision at the February Faculty Organization meeting.

6.      Planning Committee

a.       Vinod:  The Faculty Organization should form its own strategic planning committee, rather than cede faculty rights to an administrative committee.

b.      This would be an ad hoc committee for this year; new committee structure will be presented at the February Faculty Organization meeting.

c.       In order to serve on the chancellor's strategic planning committee, members must be available all day on 13 February, 20,21, 22 May (this excludes anyone teaching Summer I).

d.      Sandoval:  Those persons chosen should represent all faculty.  We can withdraw from AQIP, or make our own form and dissociate from the Strategic Planning Committee; we could use AQIP as our strategic planning.  The main question is: What are we doing to help students learn?

e.       Schultz:  The faculty governance structure should include strategic planning.

f.        Sandoval and Hass Birky will develop a charge for the committee.

g.       Vinod suggests Hozo, Sandoval, Coffin.

h.       Hass Birky moves, and Schultz seconds, an ad hoc committee on strategic planning.

7.      Chancellor Bergland

a.       Vinod questions the 3-4 dates for the Strategic planning committee, which would disqualify Summer I teachers, asks for flexibility, perhaps weekends.

b.      Chancellor:  The people of this committee need be in attendance; perhaps the dates can be changed.

c.       Vinod:  There is a reported case where the diversity committee member has objected to a search and screen committee considering the degree-granting institution of a candidate.  The chancellor would need specific information to respond.

d.      A short list of complaints is offered.

1.      Poulard wants chalk and maps for the classrooms.

2.      O'Dell mentions the lights.

3.      Lindmark notes locked classrooms.

4.      Delunas asks for accountability

5.      Bhatia states we need to be personally responsible for these matters.     

e.       A reporter from the Northwest Phoenix enters at 2:20 p.m. and is asked to leave.

f.        Vinod asks about plans for hiring an Academic vice chancellor for the fall.

1.      Bergland:  There needs to be the start of a discussion about that role.  He would rather hire a Provost, which would serve as a Chief Operating Officer, combining the academic and budgetary roles.  The chancellor would then be freed to deal with external matters, such as fund-raising and community issues.

2.      Bergland:  We don't presently have enough infrastructure in place; Physical Plant has been shifted to the responsibility of Don Steward.

He envisions a structure:

      Provost and Vice Chancellor of Academic Affairs

      Vice Chancellor of Information Technology

      Vice Chancellor of University Advancement


      Associate Vice Chancellor of Faculty Affairs

      Associate Vice Chancellor of Enrollment Services

g.       Bodmer:  Given the suspicion of a top heavy administration, things

      should proceed slowly.

h.  Vinod:  The academic side and the budgetary side should be in conflict.

i.         Lindmark:  The lack of a stable academic leader at the top hurts the campus.

j.        Hass Birky:  The combination of the two roles is troubling.

k.      Bergland:  What problems does the position of a Provost present?

l.         Bodmer:  There should be a difference between the academic person and the money person.

m.     Delunas:  The academic person can prioritize problems.

n.       Schultz:  Can we have a national search for this person?  What would happen to Vasquez?  There is a concern that we wouldn't do the search, with the same old people doing the jobs.

o.      Bergland:  The chancellor objects to the suggestion and the use of the term senior staff.  His  Senior Staff or Cabinet consists of the four vice chancellors, the chancellor, and the assistant to the chancellor, Kathy Malone.

p.      Hass Birky asks what external functions the chancellor would perform.

q.       Bergland:  "I haven't raised as much money as I should have," "We're starting  to make a difference with the external community."

    1.View of IUN is more positive because we're willing to get involved, for

      example, within the Gary Quality of Life Council.

    2.  Enrollments are increasing, because of such activities as speaking before

        the Rotary

3.      There is more student-oriented advising and student-friendly staffs; Arts and Sciences has really worked at this.

4.      The mayor of Gary in his State of the city address spoke highly of the chancellor and of IUN.

r.        Sandoval:  Is Vice Chancellor Vasquez unable to fulfill the two roles presently?

s.       Bergland:  She needs support.

t.        Vinod:  The original question needs an answer: is there a timetable for this matter?  The Bloomington campus has rebelled on the matter of a provost, because the deans control their budgets.

u.       Bergland:  There is already a provost in Bloomington, with the title of chancellor.  We should bring these discussions to a close by the end of the spring semester, but I haven't made up my mind yet.

v.       Vasquez:  The vice chancellor is not the "money person" since the budget is formed in a separate process.

VIII.         Adjournment

The meeting was adjourned 3:03 p.m.



George Bodmer

Secretary, Faculty Organization




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