Indiana University Northwest Text

Executive Committee Minutes

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February  2001

Attendance: Poulard, McDonald, Stevens, Ige, Tolhuizen, Vinodgopal, Lindmark, Oprisko, Sandoval, Hass, Seibert, Brown Russell, McShane

I.  Call to Order

 President Jim Tolhuizen called the meeting to order at 1:05 p.m..

II.  Minutes of January 5, 2001

 A motion to approve the minutes of January 5, 2001 was made, seconded, and passed unanimously.

III.  Summer Counseling

 The issue of summer counseling was discussed.  Just who is responsible for advising in the summer?  The Ex Comm agreed that summer advising is haphazard and we need to delineate the problems and issues.  The following issues emerged:

 . the assignment of duties, i.e., who has advising responsibilities in the divisions and the departments?

 . the highest need for advising occurs during Summer II, but that period sees the fewest faculty on campus.

 . faculty perform a variety of duties on campus, usually without compensation, including this very time-consuming activity  of advising.

 . advisors need training on the various requirements in the different schools and divisions.

 . undecided students do not belong to any particular division-how do we advise them?

 Summer advising problems appear to be particularly acute in the divisions of Arts and Sciences and Allied Health.  In Arts and Sciences, advising is difficult because of the diversity of disciplines, plus it has an advising philosophy problem.  One possible solution is to have faculty members in students' disciplines act as advisors.

 The Ex Comm recommends that the above issues be raised with the Chancellor and also at the next A-Team meeting.

IV.  Faculty Organization Committee Structure

 Pamela Sandoval had raised the issue of Faculty Organization committees last year.  She felt that we need to review the committees to see if they are appropriate and relate to our curriculum.  Pam also believes we need to assess the current structure in terms of committee workloads-some committees work hard, others do not.

 Jean Poulard advised that we should also look at the committees' budgets.  Some committee chairs do not know how much, if any, funding they may receive.

 Two issues became apparent: we need to revise the charges of the present committees; and, those revisions need to be made vis-a-vis the curriculum.  In addition, we should look at all the other committees on campus, including administrative committees, in terms of membership and charge.

 To solve the above issues, Ex Comm recommended that we go to current committee chairs and ask them what their committees have accomplished, how often they meet, what they think their charge is, and recommend any changes to their charge and structure.  These reports should come to the Ex Comm.  Jim will begin the process of contacting committee chairs.

V.  Executive Session

 At this point, President Tolhuizen moved the meeting into Executive Session to discuss a personnel matter with Chancellor Bergland.

VI.  Discussion with Chancellor Bergland

 Upon conclusion of the Executive Session, the Chancellor listened to a couple of issues:

 . Summer Advising/Counseling-Jim reviewed the earlier Ex Comm discussion of this issue.  A proposed solution was to find a way to hire some faculty to advise in Summer II, along with providing training.  Four of them are probably needed for Arts and Sciences ( for social sciences; humanities; natural/physical sciences; and other disciplines within A&S).  The Chancellor agreed to bring this issue to the next A-Team meeting.

 . Administrative Review Committee-President Tolhuizen updated the Chancellor on the charge of the Administrative Review Committee, i.e., that it calls for an annual review of an administrator each academic year.  A way to address this issue is to develop a process of consultation on how the administration is doing-a good way to get some valuable feedback.  Perhaps this could be pursued as part of AQIP (the NCA option).

VIII.  Old Business

 There was no old business.

IX.  New Business

 There was no new business

X.  Adjournment

 There being no further business, the Ex Comm meeting adjourned at 3:06 p.m..

Respectfully submitted,

Stephen McShane


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