Indiana University Northwest Text

Executive Committee Minutes

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November  2000


 Seibert,Vinodgopal, Lindmark, Poulard, Donna Brown Russell (for Delunas), McDonald,
Oprisko, Sandoval, Hoftiezer, Tolhuizen, Ige, McShane.

1.  Call to Order

 President Tolhuizen called the meeting to order at 1:06 p.m..

2.  Minutes of October 6, 2000

 A motion to approve the minutes of the October 6, 2000 meeting was made, seconded, and approved unanimously.

3.  Announcements

 President Tolhuizen announced that Vice Chancellor Vasquez will join us to talk about campus finances, and Chancellor Bergland will also attempt to join us later.

4.  Elections in November

 A.  First Tier Salary Committee-Divisions will be asked to hold elections for representatives to the Salary Committee.      Membership on the Committee is proportional, with a minimum of one person from each division.

 B.  This month, we must elect next year's Faculty Board of Review.  The Board comprises five tenured members.  Membership excludes persons serving the current year, and it also excludes anyone serving on a promotion and tenure committee.  The Board's term is from February 1 to January 31.

 The Ex Comm asked that an accurate tally of all elections be kept.

5.  Campus Marketing Committee

 Mary Ann Fischer, the faculty representative to the Marketing Committee, has resigned that post to go on sabbatical.  Jim will seek out a replacement.

6.  The Management Group

 Jim reported this group is new and began meeting last month.  It meets every Monday morning and includes the Academic Council, Senior Staff, faculty representatives (Jim and Vinod), hourly staff, professional staff, and students.  The group's purpose is to offer advice and counsel on a variety of issues affecting the campus.  Recent discussion topics included technology and distance education, the size of the campus, financial plans, holiday schedules, and emergency exit plans for buildings.

7.  Vice Chancellor Marilyn Vasquez

 Vice Chancellor Vasquez reported on the campus budget for 2000-2001.  Because we didn't make our enrollment projections this year, we have a $500,000 shortfall.  We do have reserves, but the Trustees are concerned because the shortfall is so close to the reserve figure.  They have two main issues for us: 1) How will we cover the shortfall?  Our answer is to not fill positions until July 1, 2001.  2)The Trustees want us to remove the $500,000 from the permanent budget altogether, to go from $34 million to $33.5 million.  The vice chancellors are looking at that second issue but won't make a decision until the areas of excellence are chosen.

 The Ex Comm had questions for Vice Chancellor Vasquez:

 Q: Will we lose faculty positions?
 A: Possibly, but all areas in the budget will be examined, not just academic areas.

 Q: What is the Vision budget?
 A: Budget items are for clerical support and the facilitator, around $35,000 total.

 The Vision process will drive the budget for the next two years.  Once the two areas of excellence are identified, that will help to see where funds should go.  The faculty will be involved in the budget decision-making.  Another thing we can look at is expenses, for there may be some things we can do differently to reduce expenses.

8.  Chancellor Bruce Bergland

 Chancellor Bergland arrived and asked if anyone had questions or concerns.  There were several questions:

 Q: How will the areas of excellence affect faculty positions?
 A: Grants and fund-raising will play a large role, for external resources will be sought and won.  Those resources will go for more things beyond scholarships.  It is too early to talk about the possibility of re-allocations.

 Q: What is the status of the new building?
 A: The chancellor hasn't heard much lately, but a visit by Vice President Clapacs and a party from IUB will be visiting soon to view our physical plant needs.

 Q: What can we do to increase enrollment?
 A: One thing will be that our advertising will focus on programs, rather than the institution as a whole.  We actually have two years of enrollment increases, but our problem is retention.  We need to work on keeping the students here once they've arrived.

9.  Grants and Research Development Committee

 Recommendations have been made to the vice chancellor.

10.  Old Business

 There was no old business.

11.  New Business

 There was no new business.

 There being no further business, the meeting adjourned at 3:00 p.m..

Respectfully submitted,

Stephen G. McShane, Secretary


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