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Form I-9 Employment Eligibility Verification
Staff and Hourly Employees

Form I-9 (PDF)

Departments are responsible for the completion of a Form I-9 for each employee they hire. Federal law requires the completion of the Form I-9 in order for both US citizens and non-citizens to work at Indiana University.

Employees must complete Section 1 of this form and the hiring department is to complete Section 2. Federal law requires that the employee be stopped from working if either section of the Form I-9 is not completed within the specified time limits.

The most recent version of Form I-9 can always be found in the Forms section of the UHRS Web site.

Section 1 – Employee Information and Verification

• Employees must attest to their status by checking the appropriate box, sign, and date this section on or before the first day of employment. (The federal regulations define the first day of employment as the first day that the employee works.)
• Departments must ensure that the employee completes Section 1 by the first day that the employee works.

Section 2 – Employer Review and Verification

• Departments must examine the specific documents provided by the employee to verify his or her identity and employment eligibility, and record the title, number and expiration date, if any, in this section.
• Departments must enter the date employment began in the Certification statement.
• Departments must sign and date this section within three business days of the date employment begins.

Section 3 – Updating and Re-verification

• Departments must re-verify employment authorization in this Section or complete a new Form I-9, no later than the date that employment authorization expires, if applicable.
• To re-verify expired status or expired work authorization, the employee must present any current acceptable valid document from list A or List C.

Departments must stop individuals from working who fail to complete Section 1, do not produce the necessary documents in Section 2, or do not re-verify employment authorization when a work authorization document has expired.

Departments are to submit the completed original Form I-9 to the campus Human Resources or Payroll office, as designated for the campus and retain a copy of the completed Form I-9.  Copies of the documents submitted for Sections 2 or 3 are not to be retained.