Office of Alumni Relations
IUN Alumni Association Constitution
| ARTICLE I Definition of Terms |
Final Draft
8/30/00 |
|
Section 1. |
|
|
The term "Association" means the IUN Alumni Association which is comprised of dues-paying graduates, former students, and friends of the IUN campus. The association will be organized as a Constituent Society under the By-laws and Articles of Incorporation of the international Indiana University Alumni Association, Inc.
|
| Section 2. |
| The term "IUN Alumni Board" hereinafter referred to as the "Board" is the governing body of the Association. The Board will be elected or appointed according to the procedures set forth in this Constitution and By-laws. |
| Section 3. |
| The term "Indiana University Alumni Association" means the Association of graduates, former students, and friends of Indiana University who are joined together to promote the interests of Indiana University and its alumni. |
| Section 4. |
| The term "Executive Council" means the elected officers and council members who govern the Indiana University Alumni Association, Inc., an Indiana not-for-profit corporation. |
| Section 5. |
| The term "Constituent Society" means an affiliate organization of the international Indiana University Alumni Association. Its purposes will be the same as the purposes of the Indiana University Alumni Association, but in addition, may be organized for more specific objectives, such as promoting the interests of the IUN campus and its alumni. |
|
ARTICLE II
Identification Section 1. |
|
Name. The name of this organization is the Indiana University Northwest Alumni Association, hereinafter referred to as the "Association".
|
| Section 2. |
| Purpose. The purposes are to promote the interests of IUN and to establish and maintain a mutually beneficial relationship between IUN and its alumni. |
| Section 3. |
| Location. The principal office of the IUN Alumni Association is the IUN Alumni Office, whose mailing address is 3400 Broadway, Gary, Indiana 46408. |
| Section 4. |
| Fiscal Year. The fiscal year of the Association will begin on the first day of September of each year and will end the last day of August of the succeeding year. |
|
ARTICLE III
Membership Section 1. |
|
Eligibility. There will be two (2) classes of membership consisting of regular members and affiliate members. All natural persons who are graduates or former students of IUN and have received one or more credit hours are considered alumni of IUN. Such persons are eligible for regular membership in the Association and Indiana University Alumni Association. Natural persons who have not attended IU or have not received one credit hour are eligible to become affiliate members of the Association and the Indiana University Alumni Association. Affiliate members will have every right of membership except that of voting in the Association elections.
|
|
ARTICLE IV Section 1. |
| Place of Meeting. All meetings of the Association will be held at such place as specified in each official meeting notice. |
| Section 2. |
| Annual Meeting. The annual meeting of the members of the Association will be held each year, with the exact time and place to be set by the Board. |
| Section 3. |
| Special Meetings. Special meetings of the Association may be called by the Board or by the President upon written request of seventy-five regular members of the Association. In the event of such request, a special meeting will be held not later then two months after the receipt of such request. |
|
ARTICLE V Section 1. |
| Designation. The officers of the Association will consist of a President, Vice President, Immediate Past President, Secretary, Treasurer, and the Director IUN Alumni Relations, who will be a voting officer of the Association. All officers, with the exception of the Director, must be regular members of the Association.. |
| Section 2. |
| Term of Office. The President, Secretary, and Treasurer will be elected to serve for a period of one year from the first day of September of each year until the last day of August of the succeeding year. The Vice President will be elected for a one year period and will succeed to the Presidency after serving one year as Vice President. |
| Section 3. |
| Responsibilities of the Officers. The responsibilities of the various officers are those usually associated with their respective offices. |
|
ARTICLE VI
IUN Alumni Board Section 1. |
|
Members. The Board will be composed of the officers of the Association, six members elected at large, and one appointed member representing each degree-granting unit. All officers and Board members must be regular members, including those selected by the degree-granting units..
|
| Section 2. |
| Term of Office. All Board members will be elected or appointed for a three-year term. One-third of the Board members will be elected or appointed each year and will serve until their successors are installed. |
| Section 3. |
| Responsibility of the Board. The responsibility of the Board is to promote the interests of Indiana University Northwest, and to establish a mutually beneficial relationship between IUN and its alumni by creating and sponsoring alumni programs and communications that will carry forward these purposes. The Board will advise the Executive Council through its elected member to that Council about Association matters and concerns. |
| Section 4. |
| Meetings and Notice. The Board will hold no less than two meetings each year. Such regular meetings will be called by the President, and at least fourteen days written notice will be given of each meeting. |
| Section 5. |
| Special Meetings. Special meetings of the Board may be called at the discretion of the President or upon written notice of five members or the Board. Such special meetings will be held at a place designated by the President. Five days written notice will be given of each special meeting. |
| Section 6. |
| Executive Council Representative. One member of the Board will be elected by the Board to represent the Association as a voting member of the Executive Council for a three-year term. If the elected or appointed Board member's term on the Board should expire before the Board member's term on the Executive Council expires, then the Board member shall be considered a member of the Board so long as the Board member continues to serve the three-year term on the Executive Council. The representative may be replaced by the Board should a vacancy occur. |
|
ARTICLE VII
Miscellaneous Section 1. |
|
Rules of Order. Meetings of the members of the Association and the Board will be governed by rules contained in Roberts' Rules of Order Revised in all cases in which such rules are applicable and in which they are not inconsistent with this Constitution.
|
| Section 2. |
| Amendments. This Constitution may be amended by a two-thirds vote of the regular members of the Association who are present and voting at the annual or special meeting, or by two-thirds vote of the Board and later ratified by two-thirds vote of the Association. |
| Section 3. |
| By-laws. The Association may adopt new By-laws by an affirmative vote either by the membership or by the Board. A By-law may be repealed by passing a By-law to that effect. |
| Section 4. |
| Prohibited Activity. The Association shall not engage in fund raising or other activities that can be construed as acting in the capacity of a foundation, nor shall it engage in lobbying activities on a state or national level without first obtaining express authority from the Indiana University Alumni Association. Such activities may endanger the nonprofit tax status that the Indiana University Alumni Association has been granted under the laws of Indiana and the Federal Government, which govern not-for-profit corporations. |
Revised: August 2000
