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Indiana University Northwest

Strategic Planning Committee

Outcome 3

September 2005 Strategic Planning Outcome 3 Status Report

Date: September 19, 2005
Chair: Ken Coopwood
Outcome Number: 3  

2005 Outcome: The IU Northwest campus community will have knowledge of and be accountable for the IU Northwest Statement of Principles and the Shared Code of Conduct*.

See Academic Handbook, Student Code, Staff Handbook and Professional Staff Handbook  

Deliverable(s): Confirmation of receipt of the IU Northwest Statement of Principles and links to Shared Codes of Conduct by IU Northwest faculty and staff and a representative sample (approx. 15%) of IU Northwest students  

* The committee should be sure to document processes used by VC’s to engage in periodic reference to distributed documents 

Activities completed to date

Method of Engagement/Feedback

Results (for both activity and engagement process)

Dates

Drafted initial letter for distribution of IU Northwest Statement of Principles (SOP) and Shared Codes of Conduct (SCC)

Cabinet and Committee meetings; Email

Letter ready for distribution

3/14/05

Made recommendation for insertion of “vision documents” such as the Shared Vision; Statement of Principles;
Student Centered Principles;
Shared Codes Links; and
Acknowledgement of Receipt documents into orientation information for all new hires

Cabinet and Committee meetings; Meeting with HR Director; Email

Documents approved by Cabinet. Sent to Marketing Department for aesthetic “dressing”

4/28/05

Constructed instruments for VC’s and chancellor’s use in distributing and collecting personnel acknowledgement of receipt of the SOP and SCC

Cabinet and Committee meetings; Email

Instruments ready for print

5/16/05

Finalize the distribution letter and SCC document with accompanying SOP and Shared Vision document. Go to print.

Committee, Printing Services

Documents ready to be distributed to VC’s

5/20/05

Note: In filling out the next chart, any activities identified as well as engagement approaches should only be listed if the chair is at least 95% confident of achieving their success by the dates identified.

Activities remaining to be completed

Proposed Engagement

Expected completion dates

Deliver document to VC’s for distribution

Committee

5/23/05

Produce 1 st draft of vision documents for insertion into orientation information for all new hires

Committee; Marketing Department, Cabinet

5/25/05

Send reminders to Chancellor and VC’s to ensure distribution to all division staff

Committee letters and phone calls

9/9/05

Begin electronic distribution of SOP, SCC and Shared Vision documents to students

Registrar; Students

9/16/05

Collect distribution data from VC’s and compile methods to ensure periodic reference to vision documents

Committee physical collection and analyses.

11/1/05

Have SPT review preliminary results of data collection

SPT

11/2/05

Submit summary of committee data, and final orientation insert material

Committee, Cabinet

12/15/30