The faculty of Indiana University Northwest, in order to provide for the governance of our membership, to create a forum for the free exchange of ideas, to promote excellence in education, to maximize the participation, influence, and the effectiveness of the faculty in the operation and growth of Indiana University Northwest, does hereby constitute itself as the Faculty Senate for Indiana University Northwest, and adopt this Constitution as its instrument of government.
Subject to the limitations imposed by the laws of the State of Indiana and the Board of Trustees of Indiana University, and the Indiana University Faculty Constitution, this Constitution establishes the powers and the duties herein provided for, and confers them upon the Indiana University Northwest Faculty Senate. The Constitution is to be construed and implemented in the spirit of diversity that enhances this university community.
ARTICLE 1: ELIGIBILITY TO VOTE
Section 1. 1 Voting Faculty
Persons holding appointments as full-time faculty with instructional, clinical or research responsibilities in a regularly established academic unit or the library of Indiana University Northwest shall be members of the Faculty. Faculty may attend Faculty Senate meetings, to vote for Faculty Senators and Officers, and to hold office in the Faculty Senate.
Section 1.2. Administrators Holding Faculty Rank
Faculty members with full-time administrative responsibilities are members of the faculty and may exercise all faculty privileges except the privilege to hold office in the Senate.
Section 1.3 Emeritus Faculty
An emeritus member of the faculty may exercise faculty privileges to attend Faculty Senate meetings, but may not vote or hold office in the Faculty Senate.
Section 1.4 Certification of Members
The Chancellor shall certify to the Secretary of the Faculty Senate the names of all academic appointees, and the Secretary shall then certify the membership classification within the Faculty Senate of these appointees. The certification shall be made within two weeks of the opening of the school year, and thereafter as appointments occur.
ARTICLE II: THE SENATE
Section 2.1 Method of Governance
The Faculty shall govern itself through the Faculty Senate, which shall exercise the powers and responsibilities of the voting Faculty. Its decisions in exercising these powers and responsibilities shall be final and subject to the limitations imposed by the laws of the State of Indiana, the Board of Trustees of Indiana University, and the Indiana University Faculty Constitution.
Section 2.2. Composition
The Faculty Senate shall be composed of its duly elected Officers and Senators.
Section 2.3 Eligibility
Any member of the voting Faculty, except a full-time Administrator, is eligible for election to the Senate
Section 2.4 Term of Office
The term of office for an elected Senator shall be two years, beginning at the end of the Spring semester.
Section 2.5 Apportionment
(a) Senate membership shall be apportioned among the major academic units according to the number of Faculty ( including administrators tenured in that unit ) comprising those units. One Senator shall be allocated to each unit for every six voting Faculty in that unit. If there is a remainder of more than three but less than six faculty when the number of Senators in that unit is calculated, the unit shall be entitled to one additional Senator. In any case where an academic unit has less than four faculty, such academic unit shall be entitled to one Senator.
(b) Each regularly established academic unit and the Library shall elect Senators.. In addition, four Senators shall be elected at large in the manner provided for the election of Senate Officers.
Section 2.6 Nomination and Election
(a) Senators for each academic unit may be nominated by any Faculty in that academic unit. Each academic unit shall, in its sound discretion, select an equitable method of electing its own Senators, hold elections and certify the results to the Secretary of the Faculty Senate no later than April 1 of the Spring Semester.
(b) In February, the Election Committee shall distribute a nomination form to the voting Faculty for Senate Officers, Senators at large, and UFC Representative(s). During March, the Election Committee shall compile these nominations and mail to the voting Faculty a ballot to elect Senator Officers, Senators at large, and UFC Representative. The candidate(s) receiving the highest number of votes on the ballot shall be declared elected and the Committee shall report the results to the Faculty and the Chancellor. In the case of a tie, the selection shall be determined by a run-off election.
ARTICLE III: OFFICERS
Section 3.1 President
The President shall be elected from the members of the voting Faculty. The duly elected President of the Faculty Senate shall (1) preside over all Senate meetings, (2) serve as the Chair of the Executive Committee, (3) serve as one of the University Faculty Council (UFC) Representatives, (4) serve as a member of the campus and the UFC Agenda Committee, (5) implement the decisions of the Senate and (6) report from time to time to the Senate on matters of importance.
Section 3.2 Vice President
The duly elected Vice President shall be elected from the members of the voting Faculty.
The duly elected Vice President of the Faculty Senate shall carry out all the duties of the President in the absence of the President. The Vice President shall become the President on the death, resignation, or permanent incapacity of the President.
Section 3.3 Secretary
The duly elected Secretary shall be elected from the members of the voting Faculty. The duly elected Secretary of the Academic Senate shall record and retain minutes of all Senate meetings, shall distribute copies of all minutes to all members, shall prepare the agenda for Senate meetings, shall handle all correspondence for the Senate, and shall send written or electronic notice of all Senate meetings to all members. The Secretary shall regularly provide the library with a copy of the minutes to be bound for permanent record and shall send each member of the Board of Trustees a copy of all resolutions passed by the Senate. The Secretary shall, upon leaving office, turn over all records of the Faculty Senate business to the successor.
Section 3.4 Parliamentarian
The Parliamentarian of the Faculty Senate, who shall be appointed by the President, will advise the President on parliamentary procedure.
Section 3.5 Representative(s) to all University Faculty Council
The University Faculty Council Representative(s) shall attend all university Faculty Council meetings and report on said meetings to the Faculty Senate. Said Representative(s) shall be elected in the same manner as the Officers of the Faculty Senate.
ARTICLE 4: ELECTIONS
Section 4.1 Election Procedure
(a) The President shall annually appoint an Election Committee of three voting members to prepare the nomination ballot for all elected offices including the Senators at large but excluding Senator for an academic unit. The Election Committee shall mail distribute a nomination form to the voting Faculty during February. Any member of the voting Faculty may submit a nomination for each elective office. The party who places the name in nomination must secure the nominee's consent to run for said office or position prior to placing the name in nomination.
(b) The elections for Senators in each academic unit shall be conducted by that academic unit in a manner that guarantees fundamental fairness. Administrators holding faculty rank may vote in the academic unit where they are tenured. Elections for Senators shall be staggered so that one half of the Senators shall be elected during one year and the other half of the Senators shall be elected in the following year. In order to provide for continuity of service, the first Senators shall be elected for a three year term.
Section 4.2 Eligibility to Hold Office
Any member of the Indiana University Northwest voting Faculty, except a full-time Administrator, shall be eligible to hold office as Senator or as an officer of the Faculty Senator.
Section 4.3 Term of Office
The President and Vice-President of the Faculty Senate, and the members of the Executive Committee shall serve for two years. All other officers shall serve for one year beginning at the end of the Spring semester.
ARTICLE V: EXECUTIVE COMMITTEE
Section 5.1 Presiding Officer
The President of the Faculty Senate shall be the presiding officer. The presiding officer shall report matters considered and actions taken by the Executive Committee to the next meeting of the Faculty Senate.
Section 5.2 Secretary
The duly elected Secretary of the Faculty Senate shall record and retain minutes of all executive Committee meetings, shall distribute copies of all minutes to all members, shall prepare the agenda for Executive Committee meetings, shall handle all correspondence for the executive Committee, and shall send written or electronic notice of all Executive Committee meetings to all members. The Secretary shall regularly provide the library with a copy of the minutes to be bound for permanent record. The Secretary shall, upon leaving office, turn over all records of the Executive Committee business to the successor.
Section 5.3 Members
The Executive Committee of the Faculty Senate shall be composed of the President, Vice President, Secretary, the four Senators at large, the immediate past President and past Secretary. The elected representative (representatives) from Indiana University Northwest to the University Faculty Council, if he/she or they are not already elected members of the Executive Committee, shall be a non-voting member of the Executive Committee.
Section 5.4 Meetings
The Executive Committee meeting will meet at least once monthly one week before the Faculty Senate meeting to prepare the Agenda for the Faculty Senate. In an emergency, the Executive Committee can meet with two hour notice to the members.
Section 5.5 Quorum
The quorum for a regular meeting of the Executive Committee shall be five members, including at least two of the Senators elected at large. The quorum for an special meeting of the Executive Committee be six members.
Section 5.6 Duties
The duties of the Executive Committee, or a subcommittee named by it, shall be:
1. To act as a Committee on Committees, or appoint a subcommittee in its stead, to make appointments to the various standing committees of the Faculty Senate. Further, if requested , to make appointments to various ad hoc committees. All appointments shall be made in consultation with the Senate member concerned and with three administrators designated by the Chancellor. All appointments shall be submitted for ratification at the April meeting of the Faculty Senate.
2. To create the agenda for Faculty Senate meetings.
3. When requested, to prepare, edit, and/or review resolutions submitted for debate and vote to the Faculty Senate. To refer such resolutions to the appropriate administrative officials and faculty committees. To review and report upon the subsequent action of administrators in implementing the resolution(s).
4. To advise the administration on faculty governance.
5. To supervise the activities of the standing and ad hoc committees.
6. To maintain a file of changes to the Academic Handbook and to work with the office of the
Vice Chancellor for Academic affairs to periodically issue an updated version of the Academic Handbook.
7. In the event the full Senate cannot be convened in time, to act provisionally for the faculty in the case of a dire emergency. Any action of the Executive Committee may be reconsidered at the next meeting of the Faculty Senate.
8. To set the time and day of the regular meetings of the Faculty Senate.
9. To take action on matters referred to it by the Faculty Senate. To carry out any and all other duties needed to fulfill the responsibilities imposed on the Executive Committee by the provisions of this Constitution and the bylaws.
ARTICLE VI: STANDING COMMITTEES
Section 6.1 Appointment
The Standing Committees of the Faculty Senate shall consist of the standing committees designated by the bylaws.
Section 6.2 Eligibility
Any member of the voting Faculty shall be eligible to serve on the standing committees; provided that only those faculty that meet the specific requirements set forth in the bylaws for specific committees can serve on those committees.
Section 6.3 Duties
The standing committees shall make studies, formulate recommendations, prepare resolutions and carry out such other duties as may be assigned by the bylaws and the Faculty Senate. Standing committees shall concern themselves with matters at their own initiative, at the request of the Faculty Senate, its President, the Executive Committee, or any administrative officer of Indiana University Northwest. All actions of committees shall be recorded in minutes. The committees shall exercise discretion in reporting matters of a confidential nature. Meetings of standing committees shall be called by the chairpersons of the respective committees. A copy of the minutes shall be given to the President of the Faculty Senate. All committee actions are subject to review by the Faculty Senate.
Section 6.4 Records
Chairpersons of all standing committees are responsible for:
1. Keeping a file of all committee minutes and correspondence for the school year, and delivering these documents to the central repository on or before July 1 of that school year.
2. Reporting to the Faculty Senate in writing at least once during the year and compiling a written year-end report which includes a description of the work of the committee and an assessment of how the committee carried out its work. This report must be submitted to the President of the Faculty Senate and filed with the central repository on or before July 1 of that school year. Copies of this report are to be distributed to the faculty.
3. The central repository shall keep two copies of all past minutes, reports, correspondence, and related documents of the Faculty Senate and its standing committees.
Section 6.5 Powers
As agents of the Faculty Senate, committees may make decisions and formulate policies which are subject to the approval of the Faculty Senate. When a committee arrives at a decision or formulates a policy which it believes should be binding, it shall send a written copy of said decision or policy to the Secretary and the President of the Faculty Senate. Said decision or policy shall be scheduled for review by the Senate at the next convenient Faculty Senate meeting. The Senate maintains the right to overrule any action taken by a committee. No decision or policy shall become final until it is approved by the Faculty Senate.
ARTICLE VII ELECTED COMMITTEES
Section 7.1 Faculty Board of Review
The Faculty Board of Review shall consist of five tenured members of the faculty, one of whom shall be designated as the presiding member.
Subsection 7.10 Term of Office The members of the Faculty Board of Review shall hold office from the first day of February for a term of one year that shall be automatically extended to allow those members to complete the review of any case under consideration. No member shall hold office for two successive terms of office.
Subsection 7.11 Responsibility of the Faculty Board of Review (a.) The Faculty Board of Review shall hear cases concerning academic freedom, tenure, promotion, salary adjustment, and the nature or conditions of work. Any member of the faculty desiring a review of administrative action in these stated areas shall request in writing a hearing by the Faculty Board of Review.
(b.)The Faculty Board of Review may also express its judgment to administrators on administrative action by giving an opinion and or a recommendation on any case presented to it which raises an issue of academic freedom, tenure, promotion, salary adjustment, or the nature of conditions of work.
Subsection 7. 12 Procedure of the Faculty Board of Review (a.) In cases involving academic freedom or tenure, the Faculty Board of Review shall accord each party the right to have counsel of his/her own choosing, to present witnesses and other evidence in his/her behalf, and to cross-examine witnesses adduced against him/her.
(b.) In cases involving promotion, salary, or the nature or conditions of work, the Board of Review shall hear the faculty member concerned and make such other investigation as it deems necessary or advisable in formulating its opinion and recommendation.
(c.) In conducting appeals, the Faculty Board of Review shall adhere to all other procedures specified in the bylaws to the Constitution.
Subsection 7. 13 Report to the Faculty. The Faculty Board of Review shall report annually to the faculty the number and types of cases presented to it, and indicate the number of cases sustained.
Subsection 7. 14 Appointment of Temporary Member Whenever a member of the Faculty Board of Review is unable to serve for any reason, the elected representatives on the Faculty Board of Review shall, subject to the approval of the Speaker of the Faculty Senate, appoint a member to fill the vacancy for the particular case pending before the Board.
ARTICLE VIII MEETINGS
Section 8.1 Regular Senate Meetings
(a.) The Faculty Senate shall hold monthly meetings during each academic year. Early in the first semester the Chancellor shall report in detail on the state of the Northwest Campus of Indiana University, summarizing the academic year, public service, and fiscal operations of the preceding academic year. The Chancellor may make recommendations to the faculty and call pertinent problems to their attention.
(b.) Regular and special meetings are open to all faculty, students, and staff of Indiana University Northwest. The presiding officer, in his/her sound discretion, may recognize any person from the floor that desires to speak.
(c.) The meetings shall be conducted in accord with Robert's Rules of Order. The Agenda for regular meetings of the Senate shall be published no later than forty-eight hours before the meeting and only those items listed on the published Agenda shall be voted on by the Senate at its regular meeting. All resolutions shall be submitted in writing on a form the Secretary shall prescribe. Adjournment shall be two hours after a meeting is scheduled to begin unless the members present vote unanimously to extend the meeting.
(d.) At the meetings of the Faculty Senate, the officers of the Faculty Senate may speak "off the record" if the officer vacates his/her office temporarily for that purpose in accordance with Robert's Rules of Order.
Section 8.2 Special Senate Meetings
Special meetings of the Faculty Senate may be called by the President, or in his/her absence by the Vice President or by the Secretary. The Secretary of the Faculty Senate shall notify by mail or E-mail each member of the Faculty Senate at least forty-eight hours in advance of the date of a special meeting.
Section 8.3 Quorum at Senate Meetings
Fifty -one percent of the voting members shall constitute a quorum at regular and special Senate meetings.
Section 8.4 Regular Executive Committee Meetings
The Executive Committee shall hold regular meetings at least once monthly during each academic year. The meetings are open to all faculty, students, and staff of Indiana University Northwest. Regular meetings can be called with one week notice to the members of the Executive Committee.
Section 8.5 Special Executive Committee Meetings.
The President of the Faculty Senate can convene a special Executive Committee meeting to consider emergency matters with forty-eight hour notice to the members of the Committee.
Section 8.6 Executive Session
Both the Faculty Senate and the Executive Committee can convene an executive session whenever confidential matters that pertain to named individuals are to be discussed. When confidential matters are to be discussed, these items shall be designated as confidential on the agenda. When agenda items marked as confidential are ready to be heard, the presiding officer shall declare the meeting in executive session. At this time the presiding officer shall direct everyone in the room, except those authorized to vote and to attend, to leave the meeting. Only those items listed on the Agenda as confidential shall be discussed in executive session. When discussion on those items is concluded, the President shall declare the meeting in open session, conduct any necessary votes, and proceed with the rest of the Senate business.
Section 8.7 Senate Business
Only those items listed on the agenda that has been published and distributed to the faculty at least forty-eight hours before the meeting shall be discussed and voted on by the Senate or the Executive Committee at its regular meeting.
ARTICLE IX: FACULTY ASSEMBLIES
Section 9.1 The Call for an Assembly
(a.) Faculty Assemblies may be called and presided over by the Chancellor for the purpose of transmitting communications from either the President of the University, the Board of Trustees, or the Chancellor. The first assembly of the school year shall be an all University assembly.
(b.) Faculty Assemblies may be called and presided over by the President of the Faculty Senate for the purpose of providing a broad and open forum for the discussion of matters that do, will, or may affect the faculty.
Section 9.2 The Business of an Assembly
No business may be conducted at an Assembly.
ARTICLE X: AUTHORITY OF THE FACULTY
Section 10.1 Legislative Authority
Subject to the limitations imposed by the laws of the State of Indiana, the Board of Trustees of Indiana University, and the Indiana University Faculty Constitution, the Faculty at IUN, through the Faculty Senate and its Committees, shall have the authority to establish policy and procedure with the advice and consent of the administration in the following areas:
1. The academic mission;
2. The structure and standards for faculty governance;
3. The standards and procedures for creation, reorganization, merger , and elimination of academic programs and units;
4. The standards and procedures for determining the authority of academic units and the relationship between them;
5. The curriculum;
6. Class scheduling and the academic calender;
7. Admission and retention of students;
8. Creation and definition of academic ranks;
9. The standards and procedures for faculty appointments, promotion and tenure, compensation, conduct, discipline and grievances;
10. Standards and procedures for appointment and review of academic officers;
11. Conferring degrees; and
12. Other authority delegated to the faculty by the Trustees.
Section 10.2 Regulatory Authority
The Faculty shall exercise the power delegated to it by the Trustees for the government of student conduct. In the exercise of this power, the faculty may reward, censure, and suspend those who continue to be refractory until the matter can be reviewed by the Board of Trustees. This authority may be delegated to appropriate officials and bodies, subject to review by the faculty at its discretion.
Section 10.3 Administrative Authority
The Faculty through its Faculty Senate and its Committees shall (1) prepare and propose bylaws to this Constitution, (2) prepare its own Agenda (3) Initiate proposals for faculty consideration, and (4) fill vacancies in the Offices of Secretary and Parliamentarian.
Section 10.4 Review Authority
The Faculty shall express its judgment on administrative action through its Faculty Board of Review which may give an opinion and recommendation on any case presented to it which raises an issue of academic freedom, tenure, promotion, salary adjustment, or the nature or conditions of work.
Section 10.4 Consulting Authority
The Faculty through its Faculty Senate and its Committees, may express their opinion on any question related to the policy or administration of the University by resolution. The Faculty, through its Faculty Senate and its Committees, shall be available at all times to act in an advisory or consultative capacity with any member(s) of the administration on matters of university policy.
Section 10.5 Exercise of Authority
Faculty authority may be exercised through the Faculty Senate and its Committees, in regular or special meetings, by mail vote, by E-mail vote or as provided by this Constitution.
ARTICLE XI: RECORDS
Section 11.1 Central Repository
The Library is designated as the central repository of the records of the Faculty Senate. The Library shall maintain a paper or electronic copy of all documents issued by the Faculty Senate.
Section 11.2 Access to Records
Any voting member of the Faculty shall have access to the records of the Faculty Senate. This access shall include viewing a copy of the records. A written copy of specified records shall be provided to any voting member of the Faculty within forty-eight hours after a written request is served on the library unless the request for records is extensive. If the request for records is extensive, the library shall set a reasonable time for responding to said request.
ARTICLE XII: ADOPTION OF THIS CONSTITUTION
Section 12.1 Proposal
This proposed Constitution shall be first be presented to the Executive Committee. The Executive Committee will schedule this Constitution(s) for first reading at the next regular meeting of the Faculty Organization.
Section 12.2 Readings
(a) At the first reading, this Constitution, accompanied by a proposed set of resolutions implementing key policy decisions and Bylaws, shall be presented to the Faculty Organization at its regular meeting. Within ten working days after the Faculty Organization meeting, the Faculty Organization shall schedule at least one Faculty Assembly to discuss this proposed Constitution. Members of the Constitution Revision Committee shall be present at the Faculty Assembly(s) convened to discuss this Constitution. No vote shall be taken at that the Assembly. An advisory vote on the proposed resolutions and changes presented at the Assembly(s) will be taken for the guidance of the Constitution Revision Committee.
(b) After the Faculty Assembly(s), the members of the Constitution Revision Committee shall convene to consider any and all recommended changes to the Constitution. The Constitution Revision Committee shall, in the exercise of its sound discretion, adopt as many of the changes as feasible, revise the proposed Constitution, and submit the revised Constitution to the Faculty Organization for approval of the voting Faculty.
Section 12.3 Debate
At the next regularly scheduled Faculty Organization meeting, the revised Constitution shall be submitted to the Faculty Organization for debate and discussion. Within ten working days after the Faculty Organization meeting, the Election Committee shall prepare and submit a secret mail ballot to the voting faculty asking them whether they choose to adopt either a Faculty Senate or a new Faculty Organization. All ballots shall be returned within ten working days. If a minimum of one hundred faculty vote in favor of this ballot, the new Constitution that received a majority vote shall be submitted to the Faculty for ratification.
Section 12.4 Ratification
Within seven working days after the faculty votes to choose a new Constitution, the Faculty Organization shall submit the designated Constitution to the faculty for ratification by mail ballot. The vote on this proposed Constitution shall be by secret mail ballot of all voting members of the faculty. The ballots shall be distributed within seven working days after the Faculty Organization has voted in regular or special session to adopt this Constitution. All ballots shall be returned to the Election Committee within ten working days after they are distributed. If a minimum of one hundred faculty vote, the Constitution shall be ratified when two-thirds of those faculty voting by the close of the ten day voting period have voted in its favor. If this proposed Constitution is approved in this manner, the Chairman of the Faculty Organization shall declare said Constitution adopted.
Section 12.5 Effective Date of this Constitution and Revocation of all other Constitutions
This Constitution shall become effective at the beginning of the academic year following its passage. By enacting this Constitution, the faculty of Indiana University Northwest hereby revoke all previously enacted Constitutions This revocation shall become effective at the same time this Constitution becomes effective.
ARTICLE XIII: AMENDMENTS TO THIS CONSTITUTION
Section 13.1 Proposal:
A motion to amend this Constitution shall be presented to the Executive Committee. The Executive Committee shall schedule the amendment for the next regular meeting of the Senate or at any special meeting of the Senate occurring at least one week after the presentation of the proposed amendment to the Senate by the Executive Committee.
Section 13.2 Debate
A proposed amendment to this Constitution shall be presented for a first reading at the next regularly scheduled meeting of the Faculty Senate meeting. The proposed amendment shall be scheduled for second reading and debate at the next meeting of the Faculty Senate.
Section 13.3 Approval
At the second reading, the Senators shall debate the proposed amendment. When the debate is closed, the Faculty Senate shall vote on the proposed amendment. If two-thirds of the Senators present at the Faculty Senate meeting vote to approve the amendment, it shall be submitted to the faculty for vote on a mail ballot.
Section 13.4 Ratification
The vote to ratify a proposed amendment shall be by secret mail ballot of all voting members of the faculty. The ballots shall be distributed within one week after the Faculty Senate has voted in regular or special session to close discussion on the proposed amendment. All ballots shall be returned to the Election Committee within ten working days after they are distributed. If a minimum of one hundred faculty vote, the amendment shall be ratified when two-thirds of those faculty voting by the close of the ten day voting period have voted in favor of the amendment.