Executive Committee Minutes
January 11, 2002
Attendance: Tolhuizen, Dexter-Brown (for Linda Delunas), Hass, Ledbetter, d'Ouville, O'Dell, Stevens, Vinodgopal, Lindmark, Sandoval, Schultz, Poulard, McShane. Guest: Chancellor Bruce Bergland
I. Call to Order
President Jim Tolhuizen called the meeting to order at 1:05 p.m..
II. Minutes of the December 7, 2001 Meeting
The president asked for a motion to approve the December 7, 2001 Executive Committee minutes. A motion to approve the minutes was made, seconded, and passed unanimously.
III. First Tier Salary Committee Election Data
President Tolhuizen distributed a handout on the composition of the Salary Committee and described how the membership is determined. Several Ex Comm members had questions about the language used in the document, for it appeared confusing. The discussion resolved those questions.
Jim will advise the deans that it's time to choose their representative(s) to the First Tier Salary Committee.
IV. Meeting about Online Faculty Annual Reports
Members of the Executive Committee have been invited to a meeting to discuss the filing of faculty annual reports online. The meeting will be held on January 22. President Tolhuizen, Professor Poulard, and Secretary McShane volunteered to attend the meeting.
V. Additional Faculty Member for Shared Vision Communications Subcommittee
The Executive Committee has been asked to supply a faculty member to the new Shared Vision Communications Subcommittee. Professor O'Dell volunteered to serve on that body.
VI. Election of Additional Faculty Member for Budget Negotiations
President Tolhuizen is involved in the campus budget process, but we need to have another Ex Comm member to partake in those discussions, to begin in February. Professor Schultz volunteered to serve and was swiftly approved by the Executive Committee.
VII. Admissions Committee
It appears that no clear language exists on campus on who has responsibility for admissions policy and standards. President Tolhuizen distributed copies of a draft charge and function statement created by the Admissions Committee. Professor Sandoval suggested that we approve the draft, but that it might be modified as we through the committee restructuring process. That process will produce charges for all of the committees. The Ex Comm agreed with Professor Sandoval's suggestion.
VIII. Committee Restructuring
The discussion then moved on to the committee restructuring effort undertaken by Professor Sandoval, President Tolhuizen, and . Pam distributed proposed changes and additions to committee charges and asked for comment.
Professor Lindmark commented on the Promotion and Tenure Committee's charge and membership. The P&T Committee's composition should be examined in terms of member numbers and representation. Those components have fluctuated over the years and we need to determine those elements for consistency and continuity.
Discussion arose on the nature of the P&T Committee. The committee is administrative, but the Faculty Organization elects the at-large members. Librarians serve only when a librarian is coming up for promotion, tenure, and/or sabbatical leave. In years when a librarian does not serve, then there are two at-large members of the committee. The Ex Comm agreed that the P&T Committee's composition, process, and procedures need to be delineated during the committee restructuring work.
Next, discussion moved on to consideration of creating an Academic Priorities Committee. At that point, Chancellor Bergland arrived. He asked if anyone had any issues and questions. In reply, Professor Lindmark stated he wanted to discuss a personnel matter. President Tolhuizen declared that the Executive Committee meeting will move into Executive Session.
IX. Chancellor's Business
Upon conclusion of the Executive Session, the discussion turned to filling faculty and administrative positions. A number of Ex Comm members voiced concerns that we need to fill some positions very quickly. Simultaneously, we should establish a long-term planning process for hiring, so that decisions be made in the best possible, most effective way beneficial to divisions and departments.
The Executive Committee and Chancellor Bergland agreed to a two-part process. First, we should fill positions which are deemed critical for the Fall 2002 semester as quickly as possible. Second, we should enter into a long-term planning effort for recruiting and hiring faculty, professional staff, and administrators. The rule of critical positions should apply to both academic and administrative posts, in the short- and long-terms. The chancellor requested that we send him a statement to that effect that he can use in the budget talks.
The discussion then turned to consideration of two administrative positions: Director of Diversity and Equity, and Director of Development. Ex Comm members expressed different opinions on whether to proceed with these posts.
X. Old Business
There was no old business.
XI. New Business
There was no new business.
There being no further business, the Executive Committee meeting adjourned at 3:00 p.m..