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Technology Council Minutes

September 26,  2001

In Attendance: Bert Scott, Judy Knapp, Bill Dorin, Peter Kesheimer, Linda Anderson, Bob Moran, Terrance Lukas, Don Steward, Rick Hug, Bill Nelson, Carol Wood (recorder)

1. Review of minutes from April 13, 2001 meeting: no corrections were reported.
2. Technology Improvements over the summer.  3 PC labs (HH333, RH202, RH211) were updated. HH428 (Mac lab) was not updated. IT is scheduled to report back to Computer Committee with options and recommendations for update to HH428.
3. Student Technology Fee proposal actions.
   1. 2 computers for Student Life Dept: funded
   2. Proximity card access system: not funded
   3. Library: Upgrade networking on first floor: funded
   4. Library: Expansion of PC's in 230: not yet considered
   5. Faculty Resolution on software piracy concerns from the ITPO.  UITS requested that the policy be reviewed by university counsel. It has not yet been submitted to university counsel for review.
      Action item: Don Steward will forward copy to appropriate university department and will have response for next Tech Council meeting.
4. Security of IU File Servers.
   1. Memo to: President's staff, Deans, Regional Campus Chancellors from IU President, discusses and includes Board of Trustees Resolution on IT Security, date: May 4, 2001
   2. E-mail to: Campus Wide Technology Support Team from Mark Bruhn, VP IT, Subj: Computers being isolated and other security actions., date: Sept 24, 2001
   3. Memo to: Chancellor Bergland, Sr. Staff, from Don Steward, VCIT, Subj: Plan for removing SSN's and tightening IT security, date: June 25, 2001
5. Action items:
   1. Bert Scott will start with Don's memo and draft a policy to be taken to Computer Committee
   2. Don Steward will research policies and procedures on other campuses and report back to Technology Council
   3. In interim, Carol Wood will obtain list of non-IT servers, will identify manager, and will notify them of required patches.
6. Distribute new draft of IT policies for discussion.
7. Handout: Budget Information Technology Support Information Technology 92-614-00 Life Cycle Replacement
   1. Distribution and Support of Desktop Systems at IU Northwest
   2. Reword to make clear goal is to ensure that allocations and needs are addressed through existing administrative structure, and not arbitrary decisions
   3. Some policies already exist on computer specifications. Refer to Computer Committee Policies and to Committee.

   4. Action item: Bert Scott will put this topic on CC agenda.
      1. Item 6 in policy is unclear and unnecessary. Current wording appears to allow for confiscation of equiopment acquired through grants or other outside funding.
         Action item: Committee members will further review policy, and email comments back to Don Steward within two weeks (due date: Oct 10) Don will collect and revise draft policy wording to reflect comment; to be discussed further at next Tech Council meeting.

      2. Distribution and Support of Departmental and Individual Printers at IU Northwest
      3. need more flexibility in policy.
         Action item:Computer Committee will rewrite under Bert Scott's leadership. Technology Council will review at next meeting.
8. IUN ITS Computing Hardware Policy
   1. more time required to review it.
   2. Action item: Committee members will further review policy, and email comments back to Don Steward within two weeks (due date: Oct 10) Don will collect and revise draft policy wording to reflect comment; to be discussed further at next Tech Council meeting.
   3. Technology Council responsiveness: not discussed.
   4. Other business: not discussed.
9. Set next meeting. The next meeting has been scheduled for Wednesday, October 17th at 10:00 AM. Location to be announced. (note: LC105C)
10. Appendix
    1. Technology Council: Advises on overall policies that affect entire campus as relates to technology, such as Printing Policy, PC Allocation Policy, Facilities Usage Policy. Also to prepare and review of campus Technology Plan. Members are pulled from administration, faculty, staff, and students.
    2. Computer Committee: Reports to Faculty Organization. To advise IT on operational issues of computer labs. Originate policies dealing with classroom usage of computers. Secondary responsibility to review overall technology related policies for Faculty Organization. Members are from faculty.
    3. Student Technology Fee Committee: To review and advise on usage of Student Technology