Technology Council Minutes November 14, 2001 In Attendance:
Present Minutes of October 17, 2001 meeting. Minutes were approved as presented. Old Business: Faculty Resolution on Software Policy: Don Steward distributed copies of Computer Users Responsibilities Brochure at the Deans and Directors Meeting on 11/13/01. He also reported that a software package "Audit Wizard" has already been purchased and will be tested by IT for potential use on campus. This package does not address Macintoshes, only Windows systems. Action item: IT will report back with progress in January. Security of IU File servers: No report. Technology Council will not address this any further. Draft IT Policies: Policy entitled "Campus Computing & Printing Policy" as passed by Computer Committee was presented by Bert Scott. Faculty Org will consider it on 11/16/01 meeting. If it is passed, it will be presented to Administration for review. Assuming it is passed, the Technology Council recommended the same policy apply to Administration and non-Academic Staff. Action item: IT will inventory existing desktop systems and work with EVCAA Virginia Helm to correctly identify all desktop systems that are to be covered by Life Cycle Funding. Discussion on recent E-mail changes and FERPA: Virginia Helm reported back that the Admissions SIS system can be used to collected e-mail addresses; however, P. Kesheimer explained that the new SIS system only holds applicant data, not data on student registration, thus it is not possible to gather e-mail addresses for registered students through SIS. IUIS does not have a mechanism for gathering this info. C. Wood explained that a student listserv has been created; it is owned and run by Student Services. Its availability has not been announced.Call for a proposed policy on iun-staff-l listserv: Action item: D. Steward will research policies on other IU campuses and present at next meeting. Revision of Technology Plan: D. Steward distributed page 1 of IU Kokomo's Technology Plan and suggested it be used as a template for IUN's Technology Plan. The url for a local copy of IUK's Tech Plan is: http://www.iun.edu/~itnw/techplan2001.shtml D. Steward requested input from Council members on structure of document. He suggested goals be established for both the OVPIT Strategic Plan and the IU Northwest Shared Vision process. Next meeting the document structure will be discussed. Goals will be established at subsequent meetings. Council members requested copies of IU IT Strategic Plan. The url for this plan is: http://www.indiana.edu/~ovpit/strategic/ Action item: D. Steward will bring printed copies of IU IT Strategic Plan for distribution at next Tech Council Meeting. (Mailed to members with Shared Vision document) Other Business: Paul Blohm requested information and clarification of costs associated with Web pages for University use. Action item: Mark Uncapher will report back on status of Web page
limits/costs. Next meeting: Dec 12, 2001 10:00 AM to 12:00 Noon Savannah Center 203/204 If there are any additions or corrections, please e-mail me. Donald L. Steward
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