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Technology Council Minutes

December 12,  2001

In Attendance:

1. Minutes of November 17, 2001 meeting: approved as presented.
2. Old business  
   1. Inventory of existing systems and printers: Carol reported on the creation of an Access database containing IU Northwest position information and some current desktop info. Web site collection of data was rejected as being unlikely to get sufficient response. Of note is that new equipment costing less than $1000 is not tagged nor tracked by University.
      Action  item: Carol will work with Kevin Richwalski to attempt to import older data. IT  will visit each desktop to collect pertinent info.
   2. Draft IT policies accepted: policies have been accepted and approved by Administration.  A copy of this policy can be downloaded from the Computer Committee's Web site:  http://www.iun.edu/~compcomm/index.htm
   3. Listserv policies on other campuses: no other campus has a listserv policy. The Technology Council will address this issue at the next meeting.
   4. Web page limits and costs (Mark U): Mark summarized the situation. See:  http://webmaster.indiana.edu/account_info/billing.html for summary on charges. He noted that there are no quotas, and that it would be possible to inadvertently exceed the limit. Action item: Mark will get exact wording of warning message for Council to review; clarify definition of sponsor and contact.
3. Revision of Technology Plan: It was suggested that for clarity and brevity, Shared Vision language not be incorporated into the document. Instead it will have a preface that addresses the Plan's relationship to Shared Vision. Action items: Don Steward will draft preamble including proposed goals. Don will send out copies to Council members of UITS report on 2000-2001 Accomplishments. Josy Petr will bring a list of pertinent questions that address "what have we done" and "what is our plan".
4. Other business:
   1. Center for Teaching Excellence: Charlotte Reed has been named as Director (half time position).
   2. Classroom Renovation: $300,000 has been allocated from UITS to improve technology in IU Northwest classrooms. The S.V. Classroom Committee had intended technology improvements to be done after R&R, however, due to funding availability, the technology improvements will be done now. The improvements will be: LCD projectors, Elmo projector, VCR, and iMAC or PC on a desk.  The Chancellor has been asked to purse the R&R funding. IU Northwest has budgeted $10,000 for new desks and chairs for 4 classrooms.
   3. Computer Sale: All but 9 PC's were sold. Over $50,000 went back into LCF and or STF.
   4. Student Members not attending meetings: Jill Wadsworth no longer a student. Action item : Linda Anderson will identify 2 students for potential membership and submit their  names to Don Steward.
5. Next meeting January 16, 2002. 10:00AM to 12:00 Noon  in Savannah Center 203/204.