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Technology Council Minutes

April 17,  2002

In Attendance:

1. Meeting minutes from March were accepted as read.
2. Security in classrooms & STC's: Don Steward gave status update - IU Northwest IT is working with Student Activities to explore possibility of utilizing Student ID cards for admitting to STC's and generating statistics of usage. IT has implemented a manual procedure to check ID's and oversee sign-ins. This has required hiring extra STC Consultants - cost of this is $24,000 a year (80 hours a week, 50 weeks/year).  Computer Committee Chair Bert Scott reported back that the policies on Cypher locks and security in classrooms is outside the scope of  the Computer Committee and therefore topic is turned back over the Technology Council.
3. Making IT Happen: approximately 300 people attended. It was well received; timing was good in that it coincided with Cap& Gown day, Anthropology book sale, and other activities which brought people into Savannah.
4. Classroom update: bid is not back yet, but updates should occur over the summer. Training sessions will be made available, coordinated by Charlotte Reed but carried out by IT staff. Sessions are planned before classes are over and after classes begin next fall.
5. Technology Plan: posted on Website, and ready to be published. Marshall Anderson moved it be approved, and it was adopted.
6. LISTSERV appropriate usage: Carol Wood reported technical and content problems with the iun-staff-l list. Don Steward reported that there are published guidelines for the appropriate usage of university email and LISTSERV lists and that we are not in compliance in our usage of iun-staff-l. Suggestions from committee members were discussed which included: creating lists for specific groups (such as Biweekly employees and PA Staff; moderating the iun-staff-l; programming the Event Scheduler to automatically generate a daily listing of events to go out by email; involving Marketing and Communication in campus-wide LISTSERV list. Action items:  D. Steward will meet with Michelle Searer to discuss and get back by e-mail with results. Include link in Website to IU policies on bulk mailings.  C. Wood will work with HR to develop specific lists for staff.
7. Other Business:
   1. Technology Fees: Marilyn Vasquez explained that a temporary Student Technology Fee surcharge, which essentially doubles the current fee, has been added to the students' required fees. This surcharge will be sent to the University for use by UITS to help offset the legislature's $10 million cut to the University's IT budget.
   2. Richard Hug requested a status report on the Student Technology Fee Committee and the Student Technology Fee Fund. Don reported that the committee has not met since last spring; he will generate a report accounting for the Fund's expenditure's and will call a meeting.
   3. Life Cycle Funding: amount allocated has been reduced due to the reduction in the price of desktop PC's. IUN's budgeted amount was $154,000 per year and now will be $121,000. UITS portion was $50,000; it is not known by how much it will be reduced.

Next meeting scheduled: May 15. Don Steward asked for a discussion of whether a meeting would be necessary as he will be out of town. A review of agenda items was done and the following were presented as agenda items:

1. ISTSERV list appropriate usage.
2. Security in classrooms: using Student ID's
3. Student Technology Fund report

Don will schedule next meeting.

Meeting adjourned at 11:30 AM.  Date and place for next meeting are to be announced.