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Office of Sponsored Programs

Checklist for Project Directors

Because all IUN-originating proposals are signed and sent to the funding agency from the Sponsored Research Services offices in Bloomington, extra time must be allowed for the process. Allow a minimum of TWO weeks before the agency deadline to bring (or e-mail) the completed proposal, with all attachments, to the Office of Sponsored Programs.

Action required of project directors for new or continuing proposals	Length of time before deadline	Date complete
Confer with Sponsored Programs Office to discuss all aspects of proposal and timeline for submission.	As soon as possible but no later than 4-6 weeks before deadline.
With Sponsored Programs Office, review IU policy regarding external funding, as applicable to individual proposal. Determine whether funds sought make the proposal a candidate for a gift or a sponsored project. For guidance, see: http://www.fms.indiana.edu/cg/imp_notice/01-4.asp Is the proposed principal investigator eligible to direct the project? For guidance see: http://www.fms.indiana.edu/cg/imp_notice/02-9.asp	4-6 weeks
Confer with Department Chair and/or Dean concerning feasibility of project and cost share issues. Solicit letters of commitment for matching funds if required. Ascertain whether your competition falls within the limited submission category: http://www.srs.indiana.edu/LimSub/LimSub.asp	4-6 weeks
Confirm whether deadline date is postmark or receipt.	4-6 weeks
Confer with Human Subjects Committee Chair to obtain approval if required. Human Subjects website: http://www.iun.edu/~hsc/	4-6 weeks
In cooperation with Sponsored Programs Office, prepare and submit budget to SRS for pre-approval. Overview of budget preparation: http://www.research.indiana.edu/spoadmin/proposal.html#budget Sample budget, under IU Proposal samples: http://www.research.indiana.edu/forms/index.html Fringe benefit rates: http://www.fms.indiana.edu/cg/imp_notice/	3-4 weeks
If not previously filed, fill out Conflict of Interest forms, available online, and file them as form directs. Disclosure form for IUN: http://www.research.iu.edu/rschcomp/coi/coi_intro.html#resources Indiana University Conflicts of Commitment Policy: http://www.indiana.edu/%7Eufc/docs/policies/Commitment.htm	3-4 weeks
(Optional) Bring completed narrative draft to Sponsored Programs Office for proofreading.	2-3 weeks
With Director of Sponsored Programs, initiate and complete electronic route sheet. Attach completed proposal to electronic route sheet.	2 weeks

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Last Updated: 11 October 2007
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