The following points address the issues
of access and use of the regional historical collections of the
Calumet Regional Archives:
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With the exceptions described in parts three and four below,
the regional historical archival and manuscript collections
of the Calumet Regional Archives are accessible for research
by the students, faculty, and staff of Indiana University Northwest.
In addition, the members of the greater research community,
including the general public, will be permitted access to these
collections. The collections are designated by a collection
title and CRA number.
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This access and use policy also covers the use of reference
books, sound recordings, and film and videotapes housed in
the Calumet Regional Archives.
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Some collections are marked Restricted. Restrictions on access
and use are usually imposed by a collection donor as a condition
of the particular gift of historical material to the university.
The Calumet Regional Archives may, in certain instances, impose
restrictions on the access and use to protect privacy and confidentiality,
for preservation considerations, or other reasons. Restrictions
may be for a period of time and/or require permission of the
donor for access. The Archives will abide by these restrictions.
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A small portion of the Calumet Regional Archives' collections
are on loan to the Calumet Regional Archives. Access to these
collections is governed by the loaner, i.e. the actual owner
of the collections. If the loaner has imposed access restrictions,
the Calumet Regional Archives will abide by those restrictions.
Any concerns raised about these restrictions will be referred
to the loaner.
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Use of the regional collections is governed by the Patron Use Rules for Manuscript Collections. Each Calumet
Regional Archives patron will be given a copy of the Rules
and will sign an acknowledgement that he / she has read the
Rules and agrees to abide by them.
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Certain collections, or portions of collections, may contain
sensitive informtion about persons, places, and events. The
Calumet Regional Archives may require that patrons refrain
from taking notes from, or in any other way, duplicating such
materials, including publication. Patrons may be asked to complete
the Calumet Regional Archives' Confidentiality Agreement prior
to being given access to these types of materials.
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Calumet Regional Archives collections, and any other materials
housed in the Calumet Regional Archives, shall not circulate
and must be used in the Calumet Regional Archives. Copying
of Calumet Regional Archives materials will be permitted unless
subject to restrictions described above or for other reasons
such as federal copyright laws or preservation considerations.
This policy is based, in part, on Indiana Code 5-14-3-4(16)(B),
which excepts from disclosure:
- Library or archival records:
- deposited with or acquired by a library upon a condition
that the records be disclosed only:
- to qualified researchers
- after the passing of a period of years that is
specified in the document under which the deposit
is made; or
- after the death of persons specified at the time
of the acquisition or deposit.
A qualified researcher is a person fitted for research.
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