Computer Committee

Meeting Minutes

Meeting: 14 November 2003
LCC 115 10:30 a.m.-12:00 p.m.

PRESENT: C. Scott (Chair), N. DeLeon, J. Gerzema, R. Kini, J. Knapp, T. Stabler, and M. Uncapher, C. Wood and D. Steward, ex officio.

ABSENT: none

1. OneStart - The committee received a request from Kathryn Lantz, the campus PeopleSoft representative, to integrate the IU OneStart portal into the Spring 2004 laboratory build. She indicated that beginning April 2004, registration for Fall 2004 will only be able to accomplished by students through OneStart. The RegWeb services will only be reachable through OneStart.

The committee, after significant discussion, concluded that the best approach is to continue to use the existing login procedure for campus laboratory machines, but to make the OneStart portal the default opening page on laboratory machine browsers. This will cause students to get familiar with OneStart during the early part of the Spring 2004 semester, as most IU student and faculty services will become increasingly available only through authentication through the OneStart portal. Such programs as IUIS, Insite, Oncourse, etc., will only be reachable through the CAS login system at the front of OneStart.

The Chair of the committee will coordinate with Carol Wood to get a message regarding this change to the faculty. VC Steward and the Chair will meet with the Dean's Council to explain the change and make them aware of the consequences for their faculty.

2. Mark Uncapher presented the Spring Build schedule. The committee settled on a deadline date of December 1, 2003 for lab mount forms for the Spring Build in order to allow enough time for testing of the build by the faculty.
3. Modest problems have been occurring in the teaching laboratories and STC's with Excel due to the heightened security in the current build. Most of those problems have been resolved, but IT will change the Spring build to include the Data Analysis Pack and Solver already mounted in Excel.
4. Which version of SPSS to include in the Spring build was discussed, as an update has been released. It was decided to remain with prior policy and not change the version until next Fall.
5. The Math department sent a request to the committee for replacement of two aging computers in their tutorial laboratory. Committee policy was reviewed and it was decided that the Chair would inform them of their options: (1) replace at their own expense, and pay for future service from IT, (2) request two “Life-Cycle Funded” machines through their Dean to the EVC of Academic Affairs, or (3) request one-time replacement, with service, from the Student Technology Fee Committee of the campus.
6. The “Life-Cycle Funded” computer policy and current state of the campus inventory was examined. It was concluded that: (1) VC Steward and the Chair would visit the Dean's Council and re-inform them about the current policy on computer, printer, and peripheral purchase and service, including the implementation of the previously-developed billing system for service of non- Life-Cycle Funded equipment; (2) IT was working successfully with Purchasing, etc. to develop an effective tracking system to ensure an up-to-date inventory of Life-Cycle Funded equipment; and (3) a procedure is being developed to retrieve machines and equipment from faculty/staff office when vacated due to termination of employment. Those machines will be returned to inventory and be re-dispersed as needed when new requests are approved.

The meeting adjourned at 12:10 p.m.