IU Northwest: Office of the Bursar

Office of the Bursar

Spring 2009 Information

Fee Assessment

Fees for Spring 2009 will be assessed after December 8. Until that time, you will not see charges noted on your account. A complete listing of fees for the 2008-09 academic year can be found on this website.

2008-2009 Fee Schedule

Any inquiries concerning your IU Northwest fee assessment should be directed to our office. In order to insure the security and privacy of our students account information will not be released over the phone. Students may access their Bursar account information by visiting the One Start web site at www.onestart.iu.edu or by visiting our office.

Check Your Bursar Account Status Online

Paper bills are not generated for bursar account activity for enrolled students. Students will receive an email when the monthly bill is available on the web. In addition any authorized payer created by the student has the option of receiving these bill notifications.

Please refer to the section about QuikPAY on our website for details about using QuikPay for bursar information.

NOTE: Electronic billing does not mean you are required to pay your bill on-line. You will be able to see your statement history through QP and print copies as needed. You may elect to pay via QP, but you may also print a statement and mail it with your check to our payment processing address.

The Registration Agreement

When you register, the University reserves specific class spaces for you and commits resources to provide the instruction you have selected. On your part, you assume the responsibility for paying the assessed fees or for notifying the University if you decide not to attend. The availability of courses is subject to change. A section may be cancelled due to low enrollment or departmental staffing considerations. The department canceling a class will notify registered students.

Your registration will not automatically be cancelled for nonpayment of fees. You must either pay your fees or withdraw from classes by the end of the first week of classes (Spring 2009 = Saturday, January 17) if you do not plan to attend IUN for the semester. Canceling your registration by the end of the first week of classes (Spring 2009 = Saturday, January 17) releases your class spaces in time to be available to other students and waives all assessed fees. If you decide to cancel your registration, log on to OneStart ( www.onestart.iu.edu) Self Service, go to the Service and Information section and click eDrop/eAdd Classes under the eDocs section and proceed to drop your classes. Please note that any drop/adds or withdrawals for January 17, 2009 will need to be processed online by the student at www.onestart.iu.edu and cannot be processed in the Office of the Registrar on this date.

No Automatic Cancellation of Class (Wash-Out)

An automatic cancellation of classes (wash-out) for nonpayment will not be done. If you do not plan to attend or do not want to be financially responsible for your classes, you must withdraw prior to the end of the 100% refund period for the session in which you enrolled. The 100% refund period ends on January 17. If you do not withdraw during the 100% refund period, you will be responsible for all tuition and fees or any forfeited fees incurred.

Billing and Due Dates

The billing and due date schedule for Spring 2009 follows:

Registration/Schedule Adjustment Date	Bill Available in QuikPay	Due Date
Prior to December 15, 2008	December 17, 2008	January 5, 2009
December 16 through January 12, 2009	January 14, 2009	January 30, 2009
January 13 through February 9, 2009	February 11, 2009	February 27, 2009

Personal Deferment Option

If you prefer to pay your tuition and fees in installments instead of one lump sum, we offer several payment plans (personal deferments) to fit your needs. You can pay your bursar bill in two or three payments spread out across the semester. The number of payments available to you will depend on when you register for classes.

A detailed breakdown of the plans follows, but essentially, if eligible, your Account Statement will include a notation of the minimum amount due necessary to participate in a personal deferment/payment plan. To participate in a personal deferment/payment plan, pay the minimum amount due. This amount will consist of 100% of any optional selections, 40% of credit hour, course related and mandatory fees; and a $17.50 per installment ($35 total charge) non-refundable personal deferment service charge.

Other payment plan (personal deferment) guidelines include:

Your current balance must be at least $200.
Initial payment must be received by the payment due dates.
Payment can be made by cash, check, or credit card (Visa, MasterCard, and Novus/Discover). You may pay in person at the Office of the Bursar (Hawthorn Hall 102) or by using the Indiana University's on-line payment services.
This option is available only to students who maintain a favorable credit history. If eligible, the minimum amount calculation will appear on the account statement.
If you make schedule adjustments prior to the due date, the minimum amount must be recalculated by a Bursar Account Representative if you wish to participate in this plan.
The second installment will be due as billed on the second fall or spring billing. The second installment may be paid in full or be paid in two installments as shown on the second billing of the semester (the value of the second installment will be calculated and appear on the billing for eligible students.)
A payment received that is less than or greater than the required minimum payment will be treated as a personal deferment payment and the personal deferment plan will be invoked. The service charge will be applied to your account.
The only way to reduce your total obligation is to officially withdraw from classes during the appropriate refund period.
Any refunds resulting from dropped classes during the refund period will be credited to your outstanding personal deferment balance. Class withdrawal processed after the refund period will not result in a refund or reduction of your personal deferment balance. This means that the balance of your personal deferment will still be due and payment expected by the due date.
Failure to make payment in full by the due date will result in the denial of university services and may result in the assessment of late payment fees.

Late Payment Fee

A late payment fee of 1.5%, based on the past due balance, will be assessed to the accounts of all students whose payments are not received in the Office of the Bursar by the due date noted on their Account Statement. Each month your account carries a past due balance, your account will be assessed a late payment fee.

Financial Aid, Anticipated Aid, and Refunds

The Financial Aid Office processes awards under one of two general conditions. Awards that can immediately be applied to your account, “real” awards, and Anticipated Aid, meaning the awards are expected but the conditions have not yet been met to qualify for their passing to your bursar account as usable credits. Both the immediate or “real” and the Anticipated Aid will reduce the amount owed for your tuition and fees. The Anticipated Award will either become "real" when all eligibility requirements are met or may be removed from your account. Please check your account via OneStart where both types of awards can be viewed on-line in real-time. Through OneStart you will see your Aid activity as it happens. You also will be able to see details that explain reasons your aid may not have passed to your bursar account and what you can or should do about it.

OneStart also allows you to see if your aid has passed to your bursar account and has resulted in a credit on your bursar account. If aid has passed to your bursar account, your account will show each award as a credit under the Financial Aid heading, taking the place of the anticipated aid entries. If the aid is still anticipated, you will see this under the Anticipated Aid heading on your bursar account. If not passed, please check the Financial Aid OneStart channel for details. (Awards that have not passed will not be available to your bursar account and cannot be calculated as part of a refundable amount).

Aid can be disbursed to students by the Office of the Bursar no sooner than 10 calendar days prior to the first day of class. All current costs such as tuition and fees will be paid first. You will be refunded any financial aid money that remains after your bill is paid. If you do not receive your expected aid, you are still responsible for the outstanding fees due.

If you are eligible for financial aid but do not plan to complete the semester, you must withdraw from your semester classes. Otherwise your fees will be paid by your financial aid, your enrollment will be validated, and you will receive failing grades in all registered classes. Financial aid recipients who reduce their enrollment may be required to repay their financial aid. Contact a financial aid counselor before adjusting your class schedule.

If your credited financial aid exceeds the amount due on your account, the excess credit may qualify for refunding. Once your refundable credit is approved for refunding, you will see a refund entry on your OneStart Bursar account. The Office of the Bursar will begin processing refunds of excess financial aid on January 5, 2009. Refunds will be sent directly to your checking or savings account if you have set-up Direct Deposit or a check will be mailed to your address on file with the registrar. You should generally allow 3 to 4 business days from the refund date to allow the Direct Depositing transactions to occur, however for Direct Deposits you should check with your banking institution to confirm that the credit appears on your bank account. If you are setup with Direct Deposit, the Bursar Office will notify you via your University e-mail address when a refund has been sent to your banking institution. For deliveries of checks by mail, reasonable time should be allowed for the US Postal delivery.

Parking Tags

Spring parking tags will be mailed on December 22 to those students who registered for spring classes on or before December 21 and selected parking as an optional fee when completing the registration process. For students who did not select parking when registering or who registered after that date, parking tags can be purchased and picked up at the Office of the Bursar and Parking Services, Hawthorn 102, before the end of the first week of class.

If you forget your tag at home or in your other car - pick up a free one day temporary tag from either the Office of the Bursar and Parking Services (Hawthorn 102) or IUPD (Tamarack 10).