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Refunds

It is possible to have a refundable credit balance on your bursar account. This can be the result of:

• A credit transmission from the Office of Financial Aid and Scholarships
• A bank loan credit transmission from your loan processor or bank
• An adjustment to your class schedule

If a refund results from a payment by check, the refund will be processed 30 days after the date the check was posted to your bursar account.

All refunds will be either mailed to your address on file with the Office of the Registrar or deposited into your personal checking or savings account. Allow a reasonable amount of time for the mail delivery of your paper check.

Direct Deposit of Refunds

You can have your refund deposited directly into your personal checking or savings account within three to four business days from the date the refund is processed. This greatly reduces the time it takes to receive your refund. On-Line Direct Deposit form now available. In order to complete the on-line form, you must have an IU e-mail account.

Refund Schedule

Refer to the campus academic calendar for refund dates. Refunds are based on the following schedules:

Nine- to Sixteen-Week Courses

Five- to Eight-Week Courses

Two- to Four-Week Courses

One-week Courses

Schedule Adjustment

1. Students dropping courses prior to the end of the first week of classes will receive a 100% credit for all fees for most classes. If a student adds a class at the same time that a class is dropped during the 100% refund period, all payments will be applied to the added class.
2. A Late Schedule Change Fee will be assessed beginning the second week of classes for each added course.
3. Students performing an exchange of courses in the second week of classes will forfeit 25% of their tuition for the dropped course. A 75% credit will be applied toward the tuition for any added course. This does not apply when performing an even exchange of the same course number by dropping one class number (section) and adding another class number (section) within the same course number.

Example of dropping one course and adding another course: During registration, you registered for Elementary Composition, ENG-W 131, class number 19450 for 3 credit hours. You decide to withdraw from ENG-W 131, class number 19450 and add Social Problems, SOC-S 163, class number 19894 for 3 credit hours. Your bursar account will be assessed $20 for the added class number 19894. In addition, 25% of the dropped 19450 class will be forfeited and 75% credit for the dropped 19450 class will be applied to the tuition for the added 19894 class. The approximate amount due for the drop of ENG-W 131 course and the add of SOC-S 163 will be the $20 Late Schedule Change Fee, plus the 25% remaining balance due on the tuition of the added SOC-S 163 class (75% was credited from the dropped ENG-W 131 class.)

Example of dropping and adding within the same course number: During registration, you registered for Elementary Composition, ENG-W 131, class number 19450 for 3 credit hours. You decide to change sections of the class but remain in ENG-W 131. You drop class number 19450 and add class number 19465. A  Late Schedule Change Fee will be assessed for the added class.

4. Students performing any exchange of courses in the third week of classes will forfeit 50% of their tuition for the dropped course. A 50% credit will be applied toward the tuition for the added course. This does not apply when performing an even exchange of the same course number by dropping one class number (section) and adding another class number (section) within the same course number. A $20 Late Schedule Change Fee will be assessed for the added class.
5. Students performing any exchange of courses in the fourth week of classes will forfeit 75% of their tuition for the dropped course. A 25% credit will be applied toward the tuition for the added course. This does not apply when performing an even exchange of the same course number by dropping one class number (section) and adding another class number (section) within the same course number. A Late Schedule Change Fee will be assessed for the added class.
6. Students performing any exchange of courses after the fourth week will forfeit 100% of their tuition for the dropped course.

Withdrawal

You must contact the Office of the Registrar to withdraw from your semester classes. Failure to pay your fees or issuing a stop payment through your bank does not constitute an official withdrawal. To receive a full refund, you must officially withdraw before or during the 100% refund period. If you do not officially withdraw during the 100% refund period, you will be responsible for all fees and will receive failing grades in all registered classes.

If you are eligible for financial aid but do not plan to complete the semester, you must withdraw from your semester classes. Otherwise your fees will be paid by your financial aid, your enrollment will be validated, and you will receive failing grades in all registered classes. Financial aid recipients who reduce their enrollment may be required to repay their financial aid. Contact a financial aid counselor before adjusting your class schedule.

Appeal Procedures

Changes in your account status with the Office of the Bursar may be appealed if there are significant or unusual circumstances. Appeals should be addressed to the Office of the Bursar referencing account name, identification number, and current mailing address. Pertinent information regarding denial of University services, request for services reinstatement, and supporting documentation are necessary for consideration of appeals. All appeals are reviewed by the campus Refund Appeals Committee. 

A decision will be rendered in approximately four to six weeks. Current status notification will be sent after a decision has been made. All appeals should be submitted at least 30 days prior to a registration period.

Procedures to File an Appeal for Refund of Fees

The Office of the Bursar will consider appeals for refunds due to involuntary withdrawal from classes after the normal refund period. In addition, the office will review the request for waiver of late penalties assessed students.

In order to be considered for a refund or waiver of fees, a student must:

• Submit the request no more than one year following the close of the appealed semester.
• Have officially withdrawn from classes, if applicable to appeal. Grade transcript indicates a "W" for the classes in question. Grade change appeals must be submitted to the Department Heads and be approved prior to submitting appeal to the Bursar Office.
• Print, complete, sign and submit the Fee Policy Appeal Form:
  • Supply supporting documentation that is applicable:
    • Letter from Dean, Department Chair, counselor or instructor. 
    • Letter from Professors confirming non-attendance.
    • Letter from physician detailing nature of illness or injury and date advised student to withdraw. 
    • Other documentation necessary, i.e. employer, police report etc.

Appeals are rarely considered unless supporting documentation is provided. Please note that all documentation must be on Official Letterhead. If supporting documentation is needed and not included, written notification will be sent advising you of this. The appeal will remain "pending" for 30 days whereupon it becomes inactive and no action will be taken on our part.

**Please note: appeals must be submitted by the student , appeals on behalf of the student will be accepted from a parent or guardian only in circumstances where the student may be physically or mentally impaired.

Financial aid recipients MAY be placed into repayment status if an appeal is granted. These candidates should consult with the Financial Aid Office for counseling prior to withdrawing and appealing.

Mail or bring your appeal to:

IUN Office of the Bursar
Fee Appeal Review Committee
Hawthorn 102
3400 Broadway
Gary , IN 46408-1197

Supporting documentation may also be faxed to the Office of the Bursar at 219-981-4246.

Notification of the appeal decision will be mailed to you at the address noted on the appeal form.