The Office of Military and Veteran Services is here to meet the needs of Indiana University Northwest students who are veterans, service members, or children or spouses of disabled veterans. Students who wish to receive education benefits from the US Department of Veterans Affairs should contact the Office of the Registrar to process appropriate paperwork for the VA.
The following checklist and our staff are here to assist you in acquiring your Veterans Education benefits so you will get the maximum amount of aid for funding your education.
Before you begin pursuing financial benefits, you’ll want to make sure you’ve applied to IU Northwest. The Office of Admissions site provides guidelines for applying. Your personal academic background and goals will determine which academic office is best for you. Contact the IU Northwest Office of Veterans Affairs Services if you need help making this decision.
The Free Application for Student Aid, or FAFSA, is a government-mandated form that determines your eligibility for low- or no-interest student loans as well as grants at the federal and state level. You’ll want to complete this form to ensure you receive all the aid for which you are eligible, even if you plan on using Veterans Education benefits. To be considered for the most potential aid, complete the FAFSA by March 1. Visit the FAFSA web site to fill out and submit the application.
To earn transfer credit from coursework completed prior to attending IU Northwest, collect your transcripts from previous colleges and any military institutions that can be considered for IU credit. Provide copies of your military transcripts and your DD 214 discharge documents to the Office of Admissions for evaluation. You can use the following resources to get your military transcript:
Orientation is a great opportunity for you to get better acclimated with the university and its policies. It is also an opportunity to gain a sense of the organizations and activities you’d like to be involved in as a student. If you are unable to attend an orientation session due to military commitments, please inform the Office of Admissions and the IU Northwest Office of Veterans Affairs Services. We will work with the orientation and advising staffs to set up a reasonable alternative to meet your needs.
Meeting with an academic advisor early in the course scheduling process can save you a lot of time and energy and keep you from making mistakes. Advisors can help you plan a manageable course load that meets your specific academic needs. They can also assist you in ensuring that all the courses for which you will request GI Bill funding apply to your degree plan. This is a Veterans Affairs requirement in order to receive benefits. Your initial meeting with an academic advisor will be part of your orientation program. Following this meeting, you will enroll in classes.
There are many benefit programs available to veterans. Visit the official GI Bill web site to go through a step-by-step process to get an idea of what benefits are best for you, or contact the IU Northwest Office of Veteran Affairs Services, and we can guide you through the process. You will need to complete one of the following forms online:
There is usually an 8 to 12 week wait before you actually receive your benefits. Once they arrive, you’ll have to verify your enrollment monthly via phone at (877) 823-2378 or online at the GI Bill web site. Be sure to contact your VA certifying official if you have any changes in your enrollment status.
If you are the child of an Indiana veteran with any level disability rating, you may be eligible for the Indiana Remission of Fees for the Child of a Disabled Veteran. The state also offers a fee remission for Indiana veterans who have been awarded the Purple Heart. Applications for both of these programs are available through the Indiana Department of Veterans’ Affairs. Once the application form is approved by the Indiana DVA, it should be forwarded to the Office of Financial Aid in Hawthorn Hall, Room 111.
In order to receive your benefits, you must come into our office to turn in your Veteran Request for Enrollment Certification form, as well as your DD 214.
This step lets us know to report your information to Veterans Affairs to complete the process. You will need to repeat this process each semester you want to receive benefits. It is important to note that your funding will not be released until this final step is completed. If you have questions, please contact the IU Northwest Office of Veterans Affairs Services.
Your finances are an important piece of the college puzzle. As a veteran, there are many factors that can affect the cost of your education and your eligibility for certain award programs.
Any questions or concerns regarding your Indiana residency status should be directed to the Registrar’s Office in Hawthorn Hall, Room 109. The Registrar determines residency status and can answer any of your questions or concerns. Contact the Office of the Registrar.
If your income level has significantly changed in comparison to the tax year information you reported on your FAFSA due to separation from the military or other factors, complete an appeal form with the Financial Aid Office to be considered for an increase in financial assistance.
Upon notification of an upcoming deployment, contact the IU Northwest Office of Veterans Affairs Services immediately. If you need to withdraw from classes, bring a copy of your orders to the IU Northwest Office of Veterans Affairs Services to complete a military withdrawal from some or all courses. The Office of the Registrar's web page has the official university policy regarding students that are called to active duty.
If you notify the IU Northwest Office of Veterans Affairs Services that you are withdrawing due to military orders, or if we process a military withdrawal on your behalf, we will notify Veterans Affairs that there are mitigating circumstances surrounding the reduction or termination of your benefits. Their policy is to stop payment effective the date of your drop or withdrawal, but they do not typically require repayment of benefits already disbursed for that semester. Veterans Affairs usually restores any entitlement charged for the semester you are unable to complete due to military duty.
Some students elect to take courses while deployed. The IU Northwest Office of Veterans Affairs Services recommends you check with your academic advisor in advance to determine whether your degree program will accept independent study courses.
Your options for completing any remaining coursework vary greatly depending on your individual situation, timing, and remaining requirements. Some students are able to negotiate the completion of all course requirements with their instructors despite their absence. Others may be offered incompletes that must be finished within one calendar year of the end of the term of enrollment. In other cases, it may be in your best interest to withdraw from the course. Your first step should always be to discuss your situation with your faculty instructor, followed by a visit to the IU Northwest Office of Veterans Affairs Services for further assistance.
Procedures for reinstating your student status will vary depending on your academic school and program. Students should contact the Recorder’s Office of their particular school or division. Once you have contacted your academic division and have been advised by your academic counselor, please contact Information Technology to set up your username and passphrase.
After registering for classes, contact the IU Northwest Office of Veterans Affairs Services to request your enrollment be reported to Veterans Affairs for benefits.
You will need to forward a copy of any new DD 214 discharge documents to Veterans Affairs for evaluation. This may change which program you are eligible for or your tier of benefits. We can assist you with this process.
After obtaining your benefits under all chapters except Chapter 33, you will need to confirm your enrollment with Veterans Affairs each month by calling (877) 823-2378 or by reporting it online at the GI Bill web site. You are also required to complete the Veteran Request for Enrollment Certification form each semester and submit it to our office.
If you are called to active duty, specialized training, or to take part in disaster relief efforts, you may withdraw from all courses and receive a 100 percent refund of tuition and fees. With the permission of the instructor, you may receive an incomplete or a final grade in your courses. You must provide a copy of your orders to the IU Northwest Office of Veterans Affairs Services with a signed note requesting withdrawal. The Office of the Registrar's web page has the official university policy regarding students that are called to active duty.
The IU Northwest Health Center is available to all students. The center provides high quality, affordable health care and works to promote a healthy campus through illness prevention education.
The Counseling Center provides students access to a wide range of treatment modalities and referrals to outside resources as needed. Many students face normal developmental concerns as well as personal and academic pressures during their college experience and find that it is helpful to discuss these issues in a supportive, professional, and confidential environment.
If you are disabled, Student Support Services can assist you in many ways by providing adaptive equipment to make attending classes easier. Contact the Office of Student Support Services to sign up for special services.
Through Aetna Health Care, the university offers comprehensive health plans to students.
The VetSuccess program helps veterans with service-connected disabilities prepare for and enter the workforce. For more information, please contact Daria Yarbrough of the Department of Veterans Affairs at (317) 625-5313.
Army ROTC is an elective course you take in college alongside your prescribed major course of study. At IU Northwest, the Military Science I course is worth one semester hour, while the Military Science II-IV courses are worth 2-3 semester hours. Purdue University Calumet students can enroll in ROTC as a guest student. The universities will normally accept up to six ROTC credits hours as electives. Please note: the ROTC is not a major in itself. The classes meet once a week for class and once a week for a two hour Leadership Lab.
ROTC is designed to develop and enhance the leadership and management skills of today's students. While in ROTC, students lead the life of normal college students but have the added bonus of training in communication, time management, and personnel organization. Upon graduating, you may earn a commission as a second lieutenant, an officer in the United States Army. For more details, please contact the IU Northwest ROTC Office.
The IU Northwest Office of Veterans Affairs Services is committed to helping veteran students and their families as much as possible. Please do not hesitate to contact us for any of your student- or military-related needs.