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Student Government Association Constitution

The Student Government Association of Indiana University Northwest established the below constitution:

*To provide an official and representative undergraduate student organization;
*To provide undergraduates a voice in the affairs of the University;
*To investigate undergraduate problems and to take appropriate action;
*To establish a community of undergraduate student life;
*To provide a place for students to bring problems to student leaders

  • Constitution

    The Constitution of the

    Indiana University Northwest

    Student Association

    Preamble

    We, the members of the Student Government Association (SGA) of Indiana University Northwest, desiring to provide a form of government and expression for student views and interests; to maintain academic freedom, academic responsibility, and student rights; to improve student social, cultural, and physical welfare; to develop better educational standards, facilities, and teaching methods; to help promote international understanding and fellowship at the student level; and to foster recognition of the rights of students in this school and in this community, do hereby establish this Constitution. 

    Article I Name

    The official name of this organization shall be the Student Government Association, hereinafter referred to as SGA.  

    Article II MEMBERSHIP

    Section One: Composition.

     The SGA shall consist of the following:

    1. Four (4) executive officers elected during the spring semester;
    2. Eight (8) senators elected during the spring semester;
    3. Ex-officio, the Director of Student Life.

     

     

    Section Two: Executive Officers.

    The executive officers of the SGA shall be a president, vice-president, secretary, and treasurer.

     

    1. Qualifications.
      1. Qualifications for President and Vice-President.

    A candidate for President or Vice President must have spent at least one (1) semester immediately preceding their term of office as a student of the Indiana University Northwest campus, have a cumulative grade point average of at least 3.0, be enrolled in at least twelve (12) credit hours per semester during their term of office, have been/currently a member of an Indiana University Northwest student organization, and have previously served one term as a senator of SGA.

     

    1. Qualifications for Treasurer and Secretary.

    A candidate for Treasurer and Secretary must have spent at least one (1) semester immediately preceding their term of office as a student of the Indiana University Northwest campus, have completed at least nine (9) semester credit hours with a cumulative grade point average of 2.5, be enrolled in at least nine (9) credit hours per semester during their term of office, and have previously served one term as a Senator of SGA.

     

    1. Candidates must run for office singularly; they may not run on a “ticket”.

     

    1. Candidates running for an executive office must not have made or must not make a commitment to study abroad due to the need to be present on campus and fulfill obligations. 
    2. Timing and Determination.
      1. The student body shall elect executive officers annually by ballot the first week in April. The candidate for each office receiving the greatest number of votes shall be elected. In the event that two candidates for an office receive an equal number of votes, the winner of the office will be determined by an in-person vote from the current members of the SGA in which all members must be present.  If a current SGA member is involved in the tie, the member must excuse him/herself from the vote.

     

    1. If there is only one candidate running for any of the executive offices, that office may be filled by acclamation.

     

    1. Term of Office.

    The term shall begin the week following elections upon swearing in. The term of office shall be one year (2 semesters) or until a successor is elected and installed.

     

    1. Removal, Resignation and Vacancies.
      1. Removal. An executive officer shall be removed for the following reasons:
      2. Failure to maintain the minimum required cumulative grade point average, as verified by the College Registrar.
      3. As a result of successful disciplinary proceedings against an executive officer in which removal from office is the recommended sanction.
      4. He or she cannot fulfill the duties described in this Constitution (Article III).
      5. He or she is not fit for duty, or circumstances are impeding the ability to execute their obligations.
      6. Under any and all circumstances, a 2/3 vote in person at a regular or special meeting is required for the removal of an Executive Officer in which all current members of the SGA must be present.

     

    1. Resignation. An executive officer may resign by submitting a request in writing to the SGA Vice President.  A resignation is effective upon receiving a majority of the legal votes cast in a regular SGA meeting at which the request is considered.   If a member resigns, this member cannot run for office in the future until meeting with the Directory of Student Life to discuss eligibility to run.

     

    1. Vacancies. With the exception of the office of the President, which shall be filled by the vice-president, vacancies in executive offices shall be filled by the candidate from within the SGA receiving the greatest number of ballot votes at a regular or special meeting of the SGA for which notice of the vacancy has been given to members of the SGA at least seven (7) days prior to the election.

     

     

     

     

    Section Three: Senators.

    1. Qualifications.
      1. Senators must have completed at least nine (9) semester credit hours with a cumulative grade point average of 2.0 and have spent at least one (1) semester immediately preceding their term of office as a student of the Northwest campus. Senators shall be enrolled in at least nine (9) credit hours per semester during their term of office.

     

    1. Candidates running for the position of senator must not have made or must not make a commitment to study abroad due to the need to be present on campus and fulfill obligations.

     

    1. Timing and Determination.
      1. The student body shall elect senators annually by ballot in April. The seven (8) candidates receiving the greatest number of votes shall be elected (plurality). In the event that two (2) candidates receive an equal number of votes for the final available office, the winner of the office will be determined by an in-person vote from the current members of the SGA in which all members must be present.  If a current SGA member is involved in the tie, the member must excuse him/herself from the vote.

     

    1. Term of Office.

    The term shall begin the week following elections upon swearing in. The term of office shall be one year (2 semesters) or until a successor is elected and installed.

     

    1. Removal, Resignation and Vacancies.

    1.    Removal. A Senator shall be removed for the following reasons:

    1. Failure to maintain a minimum 2.00 cumulative grade point average, as verified by the College Registrar.
    2. As a result of successful disciplinary proceedings against a senator in which removal from office is the recommended sanction.
    3. He or she cannot fulfill the duties described in this Constitution (Article III).
    4. He or she is not fit for duty, or circumstances are impeding the ability to execute their obligations.
    5. Under any and all circumstances, a 2/3 vote in person at a regular or special meeting is required for the removal of a senator in which all current members of the SGA must be present.

     

    2.   Resignation. A Senator may resign by submitting a request in writing to the SGA Vice President.  A resignation is effective upon receiving a majority of the legal votes cast in person at a regular SGA meeting at which the request is considered.  If a member resigns, this member cannot run for office in the future until meeting with the Director of Student Life to discuss eligibility to run.

     

    3.  Vacancies. A Senator vacancy shall be filled by the candidate receiving the greatest number of ballot votes at a regular or special meeting of the SGA for which notice of the vacancy has been given to the student body at least seven (7) days prior to the election. Said election must occur within 15 days of the vacancy being declared.

     

     

    Section Four:   Compensation.   

    President, Vice–President, Secretary, Treasurer and Senators shall receive monetary compensation for their service at the end of each semester after evaluating the status of each member within the SGA to be sure that all duties were satisfactorily carried out.  If a member were to move up in position at any point within the semester, as the end of the semester, they will receive the said stipend amount based on their current position within the SGA.  The stipend amount awarded to each member will be ultimately determined by the Director of Student Life based on money available for the semester.  

     

    Section Five:   Advisor.

    The Advisor of the SGA shall be the Director of Student Life, or his/her designee. The Advisor shall be a non-voting member of SGA and shall not count toward the determination of quorum.

     

    Article III. Duties

    Section 1:  The President.

    The president of SGA shall:

    1. Attend at least 80% of the regular meetings of the SGA per semester.  The status of attendance at meetings will be checked and reported by the Secretary-- at a regular meeting-- 3 times per semester, in equal thirds.
    2. Be a currently serving and active member, at any point in time, on at least one committee, whether it be an SGA committee or campus committee.  More involvement may be expected during some academic years than in others based on the number of committees available and need for members, as called upon by the President.  Active membership is defined as attending at least half of all committee meetings.  For this particular position, some committees require complete, full attendance and commitment. 
    3. Attend, volunteer at, and help to coordinate at least half of the events promoted by the SGA through the semester, or events that require/request an SGA presence.  
    4. Chair regular and special meetings of the SGA.
    5. Represent the SGA at Indiana University Northwest functions, as well as at Indiana University Northwest events and regional campus events, including but not limited to Board of Trustee meetings, ASGA meetings, presentations, etc.
    6. Meet regularly with the Chancellor to discuss upcoming events or situations of importance. 
    7. Represent the SGA and student body during Town Hall meetings and/or campus community focus meetings.
    8. Appoint the Vice President as Parliamentarian.   
    9. Serve as an ex-officio member of SGA committees.
    10. Assist the Treasurer in the preparation of an annual budget.
    11. Communicate the will and actions of the SGA to administration and faculty.
    12. Appoint chairmen to SGA committees.
    13. Participate in the transfer of duties to the SGA President-elect.
    14. Perform other duties as prescribed in these bylaws, or in the parliamentary authority adopted by the SGA.

     

     

    Section Two: The Vice President.

    The Vice President of SGA shall:

    1. Attend at least 80% of the regular meetings of the SGA per semester.  The status of attendance at meetings will be checked and reported by the Secretary-- at a regular meeting-- 3 times per semester, in equal thirds.
    2. Be a currently serving and active member, at any point in time, on at least one committee, whether it be an SGA committee or campus committee.  More involvement may be expected during some academic years than in others based on the number of committees available and need for members, as called upon by the President.  Active membership is defined as attending at least half of all committee meetings.
    3. Attend, volunteer at, and help to coordinate at least half of the events promoted by the SGA through the semester, or events that require/request an SGA presence.  
    4. Chair regular and special meetings of the SGA in the absence of the President.
    5. Chair regular and special meeting of the SGA in the absence of the President.
    6. Communicate legislation and other SGA business to the President.
    7. Serve as the Parliamentarian, and a non-voting member of SGA committees.
    8. Convene and chair the Student Officers’ Forums.
    9. Oversee and handle process relating to a member’s resignation.
    10. Participate in the transfer of duties to the SGA Vice President-elect.
    11. Perform other duties as prescribed in these bylaws, or in the parliamentary authority adopted by the SGA.

     

     

    Section Three:  The Secretary.

    The Secretary of SGA shall:

    1. Attend at least 80% of the regular meetings of the SGA per semester.  The status of attendance at meetings will be checked and reported by the Secretary-- at a regular meeting-- 3 times per semester, in equal thirds.
    2. Be a currently serving and active member, at any point in time, on at least one committee, whether it be an SGA committee or campus committee.  More involvement may be expected during some academic years than in others based on the number of committees available and need for members, as called upon by the President.  Active membership is defined as attending at least half of all committee meetings.
    3. Attend, volunteer at, and help to coordinate at least half of the events promoted by the SGA through the semester, or events that require/request an SGA presence.  
    4. Maintain a record of the proceedings of the SGA.
    5. Prepare, prior to each meeting, an order of business to be distributed to members of the SGA, showing the exact order, under the correct headings, matters known in advance that are due to come up and, if applicable, the times for which they are set.  Members of SGA should submit a request for the agenda at least 3 days prior to the official meeting date, and should send the request(s) to the secretary electronically.  The secretary, prior to the meeting, shall then send all members a copy of the agenda. 
    6. Maintain the SGA’s official membership roll and call the roll when it is requested.
    7. Document absences and report them to the SGA for action.
    8. Maintain record book(s) in which this Constitution, the bylaws, minutes, and any other documents are entered, with any amendments to these documents properly recorded, and have the current record book(s) on hand at every meeting.
    9. Make the minutes and records available to members upon request.   In addition, one hard copy of all records should be on file and available to access in the SGA office, as well as an electronic version of the records at a central site available to SGA members.
    10. Participate in the transfer of duties to the SGA Secretary-elect.
    11. Perform other duties as prescribed in these bylaws, or in the parliamentary authority adopted by the SGA.

     

     

    Section Four: The Treasurer.

    The Treasurer of SGA shall:

    1. Attend at least 80% of the regular meetings of the SGA per semester.  The status of attendance at meetings will be checked and reported by the Secretary-- at a regular meeting-- 3 times per semester, in equal thirds.
    2. Be a currently serving and active member, at any point in time, on at least one committee, whether it be an SGA committee or campus committee.  More involvement may be expected during some academic years than in others based on the number of committees available and need for members, as called upon by the President.  Active membership is defined as attending at least half of all committee meetings.
    3. Attend, volunteer at, and help to coordinate at least half of the events promoted by the SGA through the semester, or events that require/request an SGA presence.  
    4. Prepare an annual budget and present it to the SGA for approval.
    5. Maintain a record of SGA funds and SGA funded accounts, as well as SAFT funding.
    6. Oversee the distribution of funds and make financial reports at each regular meeting of the SGA.
    7. Make available upon request the financial records of the SGA to members of the University administration.
    8. Serve as a Student Activities Fund Trustee and oversee distribution of funds to clubs/organizations for events.   
    9. Participate in the transfer of duties to the SGA Treasurer-elect.
    10. Work with the President and Director of Student Life to order items that the SGA needs, or items that would be available to the student body at campus events.
    11. Perform other duties as prescribed in these bylaws, or in the parliamentary authority adopted by the SGA.

     

     

    Section Five:  The Senators. 

    All 8 Senators of SGA shall:

    1. Attend at least 80% of the regular meetings of the SGA per semester.  The status of attendance at meetings will be checked and reported by the Secretary-- at a regular meeting-- 3 times per semester, in equal thirds.
    2. Be a currently serving and active member, at any point in time, on at least one committee, whether it be an SGA committee or campus committee.  More involvement may be expected during some academic years than in others based on the number of committees available and need for members, as called upon by the President.  Active membership is defined as attending at least half of all committee meetings.
    3. Attend, volunteer at, and help to coordinate at least half of the events promoted by the SGA through the semester, or events that require/request an SGA presence.
    4. Represent the Indiana University Northwest student body at meetings of the SGA.
    5. Vote on matters of concern to the Indiana University Northwest student body.  
    6. Serve on the SGA committees to which they are appointed.

     

     

    Section Six: Special Cases

    If a member of SGA feels he/she may have trouble fulfilling some of the obligations for an amount of time due to a family emergency or sudden health concern, he/she must speak to the Advisor immediately to discuss alternatives to the situation, or possible resignation from the Student Government Association if the issue becomes long term and prohibits the member from fulfilling duties for a significant amount of time.  

     

    Article IV. MEETINGS

    Section One: Regular Meetings.

    Regular meetings of the SGA will be held biweekly each semester on a day and time specified by the membership. The first meeting of each semester shall occur in the second week of classes.

    Section Two: Special Meetings.

    Special meetings of the SGA may be called by the SGA President or upon the written request of three (3) members of SGA. The purpose of the meeting shall be stated in the call. Except in cases of emergency authorized by the Director of Student Life, at least five (5) days’ notice shall be given to members by telephone, in writing, or electronic means.

    Section Three:  Summer Meetings

    Summer meetings should be held as called upon by the President, or via request of members within SGA.  During this time, members should become familiar with roles and expectations, as well as discuss a plan for the fall semester in terms of meeting dates, serving on committees, etc.  

    Section Four: Quorum.

    The quorum for regular and special meetings of the SGA shall be a majority (7) of the membership.

     

    Article V. COMMITTES AND RESPONSIBILITES

    Section One:  Special Committees.

    Special Committees shall be appointed as deemed necessary by the SGA. Special Committees shall consist of a chairman and at least two (2) other members, nominated by the Student Body President and approved by the SGA.

    Section Two:  Powers.

    Committees are not authorized to act on their own will. Committees shall make recommendations to the SGA for any action that is to be taken on behalf of the organization. Committees shall report as required or when requested by the SGA to do so.

     

    Article VI. PARLIAMENTARY AUTHORITY 

    Refer to bylaws. 

    ARTICLE VII. AMENDMENTS

    Section One:  Amendments.

    1. Introduction.
      1. An amendment to this Constitution may be proposed by a member of SGA in writing at a regular meeting.

     

    1. An amendment to this Constitution may be proposed by a petition signed by at least five percent (5%) of the student body.
    1. Adoption.

    This Constitution may be amended by receiving at least two-thirds of the legal votes cast at a regular meeting of the SGA, provided the amendment has been announced to the student body at least thirty (30) days prior to the meeting in which it is considered. The notice shall include the complete text of the proposed amendment.

     

    1. Referenda.

    An amendment that is not adopted through a vote of the SGA shall be placed on a referendum upon the presentation of a petition signed by at least ten percent (10%) of the student body. The Constitution may be amended by receiving a majority of the legal votes cast in the referendum.

     

    Section Two:  Effective Date.

    1. SGA-approved.

    Amendments to this Constitution approved by the SGA shall take effect at the adjournment of the meeting at which they are adopted unless otherwise provided.

     

    1. Referendum-approved.

    Amendments to this Constitution approved by referendum shall take effect immediately.

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