Faculty & Staff Information
When does the Tobacco Free policy start?
August 20, 2007, ashtrays completely removed by September 4, 2007.
Whom does this policy affect?
Patients, visitors, faculty, staff, volunteers, physicians, students, contract / other employees, contractors and service representatives. In fact, it applies to anyone who comes to campus.
Don't we already have a smoke-free policy? How is this different from our current policy?
Smoking in buildings has long been prohibited. The IU Northwest campus modified its policy in 1997 to prohibit smoking within 30 feet of buildings. The new policy is intended to promote a healthy environment by prohibiting smoking and tobacco use anywhere on property owned or leased by the university's IU Northwest campus.
Where can I smoke?
Although sidewalks along these city streets are noted as city property, we continue to request as a courtesy to others and in keeping with the tobacco free commitment of the campus, that individuals refrain from tobacco use on the sidewalks adjoining campus property.
The streets with the main campus boundaries which are included in the IU Northwest Tobacco Free Initiative:
- Broadway and Jefferson Street between 33 rd and 35 th Avenues,
- 33 rd and 35 th Avenues between Broadway
- Jefferson Street
Smoking is permitted only in your personal car. Parking lots owned or operated by the university are included in the ban; however, there will be no effort to enforce the ban in private vehicles located on university property provided users make a reasonable effort to contain smoking materials inside the vehicle (e.g., not throwing cigarette butts out of the window).
Can I smoke in my personal car?
Parking lots owned or operated by the university are included in the ban, however, there will be no effort to enforce the ban in private vehicles located on university property provided users make a reasonable effort to contain smoke and smoking materials inside the vehicle (e.g., not throwing cigarette butts out of the window).
Does this policy apply to City owned streets, sidewalks and right-of-ways?
Indiana University has no jurisdiction over the use of City owned streets, sidewalks and right-of-ways. However, please note that many streets and adjacent sidewalks on the campus are university property. Those interested in engaging in tobacco-related activities should exercise care to obviously and clearly engage in these activities on property that is not university property.
What happens if a visitor violates the tobacco policy?
We expect visitors to the campus to comply with campus policy. You may inform a visitor of the policy and its importance to the campus. Reports of violations by visitors may be made to the Office of the Student Services at: URL, physical location and phone.
Will the campus or city police be responsible for enforcing the tobacco policy?
How will the new policy be enforced?
The policy states that enforcement will depend upon the cooperation of all faculty, staff, and students not only to comply with this policy but also to encourage others to comply with this policy in order to promote a healthy environment in which to work, study, and live. Accordingly, tobacco users are expected to voluntarily comply with the policy. Anyone who observes a possible violation may courteously and without confrontation inform the individual of the tobacco-free policy and attempt to offer an information card. The card outlines the tobacco-free campus policy.
What are the consequences for violating the policy?
Great efforts will be made to ensure faculty, staff and students are aware of the new policy. Individuals who knowingly violate the policy will be referred to the appropriate campus administrative unit for appropriate administrative action.
Can a smoker smoke tobacco-free cigarettes?
You are expected to comply with the policy. By using tobacco-free cigarettes you will be perceived to not be complying with the policy.
Can visitors smoke on our campus?
No. Visitors may not smoke on IU Northwest property.
As an employee, do I have to quit smoking?
No, the university cannot compel you to quit using tobacco, but you cannot use tobacco on university property Click here for more information that answers this question. However, if you are interested in quitting, a number of resources are available to help you quit, including:
- For a list of smoking cessation programs in Indiana counties - click on your county on the map.
- The Indiana Tobacco Prevention and Cessation Agency is responsible for developing programs to prevent and reduce the usage of tobacco and tobacco products in Indiana by utilizing best practices for tobacco control programs developed by the federal Centers for Disease Control and Prevention.
- Drive Cancer Out is a not-for-profit organization partnered with the Brown Cancer Center located in Louisville, Kentucky, whose mission is to reduce teen and young adult smoking with a marketing strategy intermingling provocative anti-smoking advertising with the thrill of driving.
- Request a Quit Packet (Web site in English and Spanish) or call toll-free-1-866-515-LIFE (5433).
- Call 1-800-244-9100 (run by Mississippi, but open to all) to speak to a counselor Monday-Friday, 8:00 a.m.-8:00 p.m., Mississippi time.
- American Cancer Society - Guides to quitting smoking.
- American Heart Association - Effects of Smoking and Other Resources.
- The National Cancer Institute has a toll-free quitline in English and Spanish. The toll-free number is 1-877-44U-QUIT (7848) and it is available Monday-Friday, 9-4:30, local time.
- Center for Disease Control (CDC) - Smoking and Tobacco Use Resources.
- You Can Quit Smoking Now for a great Web site sponsored by various government agencies. Reasons to quit, how to prepare to quit, managing cravings, determining your “triggers,” information about various smoking cessation aids, a publication geared just for African American smokers and more are offered at this site. It also offers telephone counseling in both English and Spanish.
- Quitnet's Quit Altogether Now offers a way to devise your own quit plan, forums where you can communicate with others and expert advice. Use Get Started Now to begin the process and help you calculate your savings obtained from quitting. They also have information in Spanish and an online chat area where quitnet members can go “when you need help right now.”
- Tobacco Free University is a great site especially for college students .
- The American Lung Association, whose Web site is in both English and Spanish, has an online smoking cessation program called “Freedom from Smoking”. The site also has great information on steps to take when you're planning to quit. If you would like to use printed guides or attend smoking cessation sessions, contact the local office of the American Lung Association at (317) 573-3900.
- The Center for Disease Control Web site, in both English and Spanish, has educational information and information on how to quit.
- The Agency for Healthcare Research and Quality has information on five keys to quitting and much more.
- Circle of Friends is a grassroots movement that highlights the toll of tobacco-related disease on women.
- Arizona Smokers' Helpline has a good Web site with the steps to quitting, but ONLY Arizona residents can use the free quitline that is listed.
- Women who are pregnant and quit smoking are more likely to go full-term and give their babies more oxygen and a chance to have good lung function and normal birth weight. After birth, smoking cessation means that you lower the baby's chances of sudden infant death syndrome (SIDS) and lung-related infections. If you are looking for specific information about pregnancy and smoking, go to Great Start for a healthier baby, National Partnership for Smoke Free Families, or call toll-free1-866-66-START (78278).
- Tobacco Free Nurses
- QuitDay.org, an organization dedicated to helping communitues around the world become smoke-free.
- American Cancer Society, promotes health through education and awareness.
- Your personal primary care physician can also assist you in quitting.
National Tobacco Events:
What pharmacological therapies are available to university employees with employer-provided health insurance?
Contact the company that provides your coverage.
What resources are available to help those who are struggling with this change and would like counseling?
Full-time appointed employees have access to the Employee Assistance Program (EAP) at 1-888-234-8327 (toll-free) . The IU Northwest Office of Counseling Services, located in Sycamore Hall, room 301 is also available to assist and can be reached at 219- 981-4235.
Can I use the money I put aside in my Tax Saver Benefit (TSB) account to pay for costs related to smoking cessation aids and counseling that are not covered by insurance?
Yes, you can use your TSB money to pay for counseling (by a licensed counselor, M.D., Ph.D., social worker), nicotine gum not covered by insurance, or for co-pays on items that are partially covered by insurance (patches, nasal sprays, inhalers, drugs for smoking cessation, etc.). If you have questions or want to be certain that you have picked a counselor that is acceptable for use of TSB funds, call Nyhart at (317) 803-7750.
Does the policy affect employees at facilities off the main IU Northwest campus?
Yes, the policy applies to everyone at all IU Northwest, regardless of location. This includes the Portage and Merrillville sites.
Isn't this a violation of my civil rights?
No. The Trustees of Indiana University have the authority to govern the use of university property and regulate its use.
How should managers/supervisors talk to employees about the policy?
It is recommended that managers/supervisors should inform all employees of this policy both in writing and in person.
What should managers/supervisors do if one of their employees violates the policy?
Violations of campus policy should be routed through the appropriate offices for administrative action.
Will progressive discipline be used if someone violates this policy?
Employees who engage in knowing repeated violations of the policy will be addressed through appropriate administrative action.
How do I tell visitors about our smoking policy?
You may simply state, "For the health of our visitors, students and employees, tobacco is not allowed on our campus." You may also want to acquire some Info Cards. Visitwww.tobaccofree.iun.edu.
What resources are available to assist in the transition?
IU Northwest understands that change can be difficult. The following information and resources are available to assist in the transition.
Click here for more information regarding resources for compassionate communication and assistance:
Thank you for your support!
General tips for communicating with visitors
- Faculty and staff members courteously and tactfully approaches the person and calmly explains the tobacco-free campus policy. “For the health and safety of our visitors, students and employees, IU Northwest is a tobacco-free campus. Please extinguish your cigarette.” Walk away.
- If the person is a staff member and that person continues to use tobacco products in a prohibited area, report the incident to Human Resources 219-980-6775; it the person is a student, report him/her to the Office of Student Services 219-980-6702 and if the person is a faculty member, report him/her to the Office of Academic Affairs 219-980-6707.
- Hand them an information card. We have created small cards that can be handed to smokers as part of the engagement process. The cards, as shown below, have a simple statement about our policy and some information about resources they may wish to consider using. Info cards are available to aid in getting the word out about the new Tobacco-Free policy.