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Researcher Responsibility

Researcher Responsibility

Sponsorship of Applications

Some research involving human subjects must be sponsored by a responsible investigator.  Investigators whose appointments carry the approved rank codes do not require sponsorship (primarily, tenured or tenure-track faculty, with or without administrative titles; tenure or tenure-track librarians; full-time salaried clinical rank appointees; and full-time research rank appointees).  See the end of this section for a list of rank titles and their codes.  All other investigators, including students, research associates, postdoctoral fellows, non-salaried clinical rank appointees, non-tenure track faculty and librarians, and part-time appointees must be sponsored by one or more full-time IUN faculty, librarian, salaried clinical rank or research rank appointee whose primary appointment carries one of the below-listed rank codes.

Sponsorship is more than simply a signature, and carries two responsibilities:

  1. Supervision of the research
  2. Assistance in preparing the application for Human Subjects Committee approval.  While the Committee is able to offer assistance in how to complete the HSC applications, it cannot take the place of the sponsor.

When a student is working on a project that already has human subjects approval, and that student will use some of that data to fulfill a course or degree requirement, such as honor's thesis, first-year project, or master's degree, the original principal investigator must submit an amendment to the HSC requesting the student to be added as a co-investigator on his/her project for the stated purpose.  Any student working in the same capacity but who wishes to use the data for his/her dissertation must submit a separate application to the HSC describing the project and the data to be used.  In all other situations student initiated research must be submitted as an independent project, NOT as an amendment to an already approved protocol.  All student projects must be sponsored by one or more full-time IUN faculty, librarian, salaried clinical rank, or research rank appointee.  If the sponsor's appointment is at another campus, the review must take place on that campus.

Persons with the following ranks are approved to submit, or sponsor, an application to use human subjects in a research project.

FT1 - Professor
FT2 - Associate Professor
FT3 - Assistant Professor
EF1-3 - Emeritus Professor, Assoc. & Asst.
FC1 - Clinical Professor
FC2 - Clinical Associate Professor
FC3 - Clinical Assistant Professor
EC1-3 - Emeritus Clinical Prof., Assoc. & Asst.
LT1 - Librarian
LT2 - Associate Librarian
LT3 - Assistant Librarian
EL1-3 - Emeritus Librarian, Assoc. & Asst.
RS1 - Senior Scholar/Scientist
RS2 - Associate Scholar/Scientist
RS3 - Assistant Scholar/Scientist
AAA - President
AAB - Vice President
AAC - Associate Vice President
AAD - Assistant Vice President
AAE - Chancellor
AAF - Vice Chancellor
AAG - Associate Vice Chancellor
AAH - Assistant Vice Chancellor
AAI - Dean
AAJ - Associate Dean
AAK - Assistant Dean
AAL - Chairperson
AAM - Director
HAI-HAM -Acting I-M


The Committee suggests that researchers be aware that materials can get lost in the mails.  If an investigator has submitted an application but hasn't heard from the Committee within two weeks, the investigator should contact the Committee.  If the investigator has provided an e-mail address, the Committee will use that means to convey any questions to the investigator.  However, communication from a full Committee review will, in most cases, be by written letter sent via campus or U.S. mail, depending upon the address provided by the investigator.  If no e-mail address is provided, a written memo will be sent to the address the investigator provides.  For applications with a sponsor, the sponsor will be copied on all communication with the investigator.

The Committee allows approximately one month from the time it sends questions to the investigator before it will recontact the investigator as follow-up.  If the Committee does not receive a response from the investigator by the end of 3 months, the application will be considered not approved/withdrawn.

File Maintenance

It is important for investigators to KEEP A COPY of every document related to the research project which is submitted to the Committee.  For audit purposes, these documents, and signed consent forms, must be kept for at least three (3) years after terminating the study.  The HSC will NOT be responsible for duplicating any information submitted to the Committee.