CONSTITUTION OF THE FACULTY ORGANIZATION
OF INDIANA UNIVERSITY NORTHWEST

Preamble
 The faculty of Indiana University Northwest, in order to provide for the governance of our membership, to create a forum for the free exchange of ideas, to promote excellence in education, to maximize the participation, influence, and the effectiveness of the faculty in the operation and growth of Indiana University Northwest, does hereby constitute itself  as the Faculty Organization for Indiana University Northwest, and adopt this Constitution as its instrument of government.

Subject to the limitations  imposed by the laws of the State of Indiana and the Board of Trustees of Indiana University, and the Indiana University Faculty Constitution, this Constitution establishes the powers and the duties herein provided for,  and confers them upon the Indiana University Northwest Faculty Organization.  The  Constitution is to be construed and implemented in the spirit of diversity that enhances this university community.

   ARTICLE 1: ELIGIBILITY TO VOTE

Section 1. 1 The Faculty

Persons holding appointments as full-time faculty with instructional, clinical or research responsibilities of a regularly established academic division or the Library of Indiana University Northwest, shall be members of the Faculty. The Faculty may attend and speak in Faculty Organization meetings, to vote, to serve on a committee,  and  hold elected positions in the Faculty Organization.

Section 1.2  Administrators Holding Faculty Rank

Faculty members with full-time administrative responsibilities are members of the Faculty and may exercise all faculty privileges, except they may not hold office in the Faculty Organization.

Section 1.3 Emeritus Faculty

An emeritus member of the faculty may exercise faculty privileges to attend and speak in Faculty Organization meetings, but may not vote or hold elected positions in the Faculty Organization.
 

Section 1.4  Certification of Members

The Chancellor shall certify to the Secretary of the Faculty Organization the names of all academic appointees, and the Secretary shall then certify the membership classification within the Faculty Organization of these appointees.  The certification shall be made within two weeks of  the opening of the school year, and thereafter as appointments occur.
 

    ARTICLE II: THE FACULTY ORGANIZATION

Section 2.1 Method of Governance

The Faculty shall govern itself through the Faculty Organization, which shall exercise the powers and responsibilities of the Faculty. Its decisions in exercising these powers and responsibilities shall be final and subject to the limitations imposed by the laws of the State of Indiana, the Board of Trustees of Indiana University, and the Indiana University Faculty Constitution.

Section 2.2. Composition

The Faculty Organization shall be composed of the voting Faculty.

            ARTICLE III: OFFICERS

Section 3.1 President

 The President shall be elected from the members of the voting Faculty.  The duly elected President of the Faculty Organization shall (1) preside over all Faculty Organization  meetings, (2) serve as the Chair of the Executive Committee, (3) serve as one of the University Faculty Council (UFC) Representatives, (4) serve as a member of the campus and the UFC Agenda Committee, (5) implement the decisions of the Faculty Organization  and (6) report from time to time to the Organization on matters of importance.

Section 3.2 Vice President

The duly elected Vice President shall be elected from the members of the voting Faculty.  The duly elected Vice President of the Faculty Organization shall assist the President in carrying out the President's duties and shall carry out all the duties of the President in the absence of the President. The Vice President shall become the President on the death, resignation, or permanent incapacity of  the President.

Section 3.3  Secretary

The duly elected Secretary shall be elected from the members of the voting Faculty. The duly elected Secretary of the Faculty Organization shall record and retain minutes of all Faculty Organization meetings, shall distribute copies of all minutes to all members, shall prepare the agenda for Faculty Organization meetings, shall handle all correspondence for the Faculty Organization, and shall send written or electronic notice of all Faculty Organization meetings to all members. The Secretary shall regularly provide the library with a copy of the minutes to be bound for permanent record and shall send each member of the Board of Trustees a copy of all resolutions passed by the Faculty Organization. The Secretary shall, upon leaving office, turn over all records of the Faculty Organization business to the successor.
 
 

Section 3.4  Parliamentarian

The Parliamentarian of the Faculty Organization,  who shall be appointed by the President, will advise the President on parliamentary procedure.

Section 3.5      Representative(s) to all University Faculty Council

The University Faculty Council Representative(s) shall attend all university Faculty Council meetings and report on said meetings to the Faculty Organization. Said Representative(s)  shall be elected in the same manner as the Officers of the Faculty Organization.
 

             ARTICLE IV: ELECTIONS

Section 4.1 Nominations

The President shall annually appoint an Election Committee of three voting members to hold the election for all elected offices. The Election Committee shall distribute to the voting Faculty a nomination form to record nominations for all elected offices  (including Faculty Organization offices, members of the Executive Committee  and UFC Representative ) during February. The party who places the name in nomination must secure the nominee's consent to run for said office or position prior to placing the name in nomination.

Section 4.2 Voting

The Election Committee shall submit to the voting Faculty  a secret mail  ballot containing the names of the nominees for all elected offices. The candidate(s)  receiving the highest number of votes on the ballot shall be declared elected and the Committee shall report the results to the academic unit, the Faculty,  and the Chancellor. In the case of a tie, the selection shall be determined by a run-off election.

Section 4.2 Eligibility to Hold Office

Any member of the voting Faculty of Indiana University Northwest,  except faculty members with full-time administrative responsibilities, shall be eligible to hold office in the Faculty Organization.

Section 4.3 Term of Office

The President of the Faculty Organization  and members of the Executive Committee shall serve for two years. All other officers shall serve for one year beginning  at the end of the Spring semester.
 

   ARTICLE V: EXECUTIVE COMMITTEE

Section 5.1 Presiding Officer

The President of the Faculty Organization shall be the presiding officer. The presiding officer shall report matters considered and actions taken by the Executive Committee to the next meeting of the Faculty Organization.

Section 5.2 Secretary

The duly elected Secretary of the Faculty Organization shall record and retain minutes of all Executive Committee meetings, shall distribute copies of all minutes to all members, shall prepare the agenda for Executive Committee meetings, shall handle all correspondence for the executive Committee, and shall send written or electronic notice of all Executive Committee meetings to all members. The Secretary shall regularly provide the library with a copy of the minutes to be bound for permanent record. The Secretary shall, upon leaving office, turn over all records of the Executive Committee business to the successor.

Section 5.3 Members

The Executive Committee of the Faculty Organization shall be composed of the President, Vice President, Secretary, the elected members of the Executive Committee,  the immediate past President and past Secretary. The elected representative (representatives) from Indiana University Northwest to the University Faculty Council, if he/she or they are not already elected members of the Executive Committee, shall be a non-voting member of the Executive Committee.

Section 5.4 Eligibility

All members of the Indiana University Northwest voting Faculty shall be eligible to serve on the Executive Committee.

Section 5.5. Divisional Representation

Each of the regularly established academic  units shall elect one member to the Executive Committee. The Library shall elect one member and three additional members of the Executive Committee shall be elected at large.

Section 5.6 Election

Members of the Executive Committee shall be elected in the same manner as the Officers of the Faculty Organization; however, the election of the divisional members shall take place in March after the announcement of the election of the President, the Vice-President and the Secretary.

Section 5.7 Term

Elections for members of the Executive Committee shall be staggered.  For this reason, the term for the first elected members of the Executive Committee shall be one year. Thereafter,  the  term for all other members of the Executive Committee shall be two years.   New members of the Executive Committee shall begin their terms at the end of the Spring semester. Vacancies in the Executive Committee shall be filled by election.

Section 5.8 Duties

The duties of the Executive Committee, or a subcommittee named by it,  shall be:

1. To act as a Committee on Committees, or appoint a subcommittee in its stead, to make appointments to the various standing committees of the Faculty Organization. To make appointments to various ad hoc committees. All appointments shall be made in consultation with the Faculty Organization member concerned and with  three administrators designated by the Chancellor. All appointments shall be submitted for ratification at the April meeting of the Faculty Organization.

2. To prepare the agenda for Faculty Organization meetings.

3. When requested,  to prepare, edit,  and/or review resolutions submitted for debate and vote to the Faculty Organization. To refer such resolutions to the appropriate administrative officials and  faculty committees.   To review and report upon the subsequent action of administrators in implementing the resolution(s).

4. To advise the administration on faculty governance.

5. To supervise the activities of the standing and ad hoc committees.

6. To maintain a file of changes to the Academic Handbook and to work with the office of the Vice Chancellor for Academic affairs to periodically issue an updated version of the Academic Handbook.

7. In the event the full Organization cannot be convened in time, to act provisionally for the faculty in the case of a dire emergency. Any action of the Executive Committee may be reconsidered at the next meeting of the Faculty Organization.

8. To set the time and day of the regular meetings of the Faculty Organization.

9. To take action on matters referred to it by the Faculty Organization. To carry out any and all other duties needed to fulfill the responsibilities imposed on the Executive Committee by the provisions of this Constitution and the bylaws.

                    ARTICLE VI: STANDING COMMITTEES

Section 6.1 Appointment

The Standing Committees of the Faculty Organization shall consist of the standing committees designated by the bylaws.

Section 6.2 Eligibility

Any member of the Faculty shall be eligible to serve on the standing committees; provided that  only those faculty that meet the specific requirements set forth in the bylaws for specific committees can serve on those committees.

Section 6.3 Duties

The standing committees shall make studies, formulate recommendations, prepare resolutions and carry out such other duties as may be assigned by the bylaws and the Faculty Organization. Standing committees shall concern themselves with matters at their own initiative, at the request of the Faculty Organization, its President, the Executive Committee, or any administrative officer of Indiana University Northwest. All actions of committees shall be recorded in minutes. The committees shall exercise discretion in reporting matters of a confidential nature. Meetings of standing committees shall be called by the chairpersons of the respective committees. A copy of the minutes shall be given to the President of the Organization. All committee actions are subject to review by the Faculty Organization.

Section 6.4 Records

Chairpersons of all standing committees are responsible for:
1. Keeping a file of all committee minutes and correspondence for the school year,  and delivering these documents to the central repository on or before July 1 of that school year.
2. Compiling a written report which includes a description of the work of the committee and an assessment of how the committee carried out its work. This report must be submitted to the President of the Faculty Organization and a copy filed with the central repository on or before July 1 of that school year. Copies of this report are to be distributed to the faculty.
3. The central repository shall keep two copies of all past minutes,  and reports, and correspondence, and related documents of the Faculty Organization  and its standing committees.

Section 6.5 Powers

As agents of the Faculty Organization, committees may make decisions and formulate policies which are subject to the approval of the Faculty Organization. When a committee arrives at a decision or formulates a policy which it believes should be binding, it shall send a written copy of said decision or policy to the Secretary and the President of the Faculty Organization. Said decision or policy shall be scheduled for review by the Faculty Organization  at the next convenient Faculty Organization meeting. The Faculty Organization maintains the right to overrule any action taken by a committee. No decision or policy shall become final until it is approved by the Faculty Organization.

             ARTICLE VII ELECTED COMMITTEES

Section 7.1 Faculty Board of Review

The Faculty Board of Review shall consist of five tenured members of the faculty, one of whom shall be designated as the presiding member.

 Subsection 7.10 Term of Office  The members of the Faculty Board of Review shall hold  office from the first day of February for a term of one year that shall be automatically  extended to allow those members to complete the review of any case under consideration.  No member shall hold office for two successive terms of office.

 Subsection 7.11 Responsibility of the Faculty Board of Review (a.) The Faculty Board  of Review shall hear cases concerning academic freedom, tenure, promotion, salary  adjustment, and the nature or conditions of work.  Any member of the faculty desiring a  review of administrative action in these stated areas shall request in writing a hearing by  the Faculty Board of Review.

 (b.)The Faculty Board of Review may also express its judgment to administrators on  administrative action by giving an opinion and or a recommendation on any case presented  to it which raises an issue of academic freedom, tenure, promotion, salary adjustment, or  the nature of conditions of work.

 Subsection 7. 12  Procedure of the Faculty Board of Review (a.) In cases involving  academic freedom or tenure,  the Faculty Board of Review shall  accord each party  the right to have counsel of his/her own choosing, to present witnesses and other   evidence in his/her  behalf, and to cross-examine witnesses testifying against   him/her.

 (b.) In cases involving promotion, salary, or the nature or conditions of work, the   Board of Review shall hear the faculty member concerned and make such other   investigation as it deems necessary or advisable in formulating its opinion and   recommendation.

 (c.) In conducting appeals, the Faculty Board of Review shall adhere to all other   procedures specified in the bylaws to the Constitution.

 Subsection 7. 13 Report to the Faculty.  The Faculty Board of Review shall report  annually to the faculty the number and types of cases presented to it, and indicate  the  number of cases sustained.

 Subsection 7. 14 Appointment of Temporary Member  Whenever a member of the  Faculty Board of Review is unable to serve for any reason,  the elected representatives on  the Faculty Board of Review shall, subject to the approval of the President of the Faculty  Organization, appoint a member to fill the vacancy for the particular case pending before  the Board.

 ARTICLE VIII MEETINGS

Section 8.1 Regular Organization Meetings

(a.) The Faculty Organization shall hold monthly meetings during each academic year.  Early in the first semester the Chancellor shall report in detail on the state of the Northwest Campus of Indiana University, summarizing the academic year, public service, and fiscal operations of the preceding academic year.  The Chancellor may make recommendations to the faculty and call pertinent problems to their attention.

(b.) Regular and special meetings are open to all faculty, students, and staff of Indiana University Northwest.  The presiding officer, in her/her sound discretion, may recognize any person from the floor that desires to speak.

(c)  The meetings shall be conducted in accord with Robert's Rules of Order. The Agenda for regular meetings of the Faculty Organization shall be published no later than forty-eight hours before the meeting and only those items listed on the published Agenda shall be voted on by the Organization at its regular meeting. All resolutions shall be submitted in writing on a form prescribed by the Secretary. Adjournment shall be two hours after a meeting is scheduled to begin unless the members present vote unanimously to extend the meeting.

(d.) At the meetings of the Faculty Organization, the officers of the Faculty Organization  may speak "off the record" if the officer vacates his/her office temporarily for that purpose in accordance with Robert's Rules of Order.

Section 8.2 Special Faculty Organization Meetings

Special meetings of the Faculty Organization may be called by the President, or in his/her  absence by the Vice President or by the Secretary.  The Secretary of the Faculty Organization shall notify the Voting Faculty by mail or E-mail of the meeting at least one week in advance of the date of a special meeting.

Section 8.3 Quorum at Faculty Organization and Executive Committee Meetings

Forty voting members shall constitute a quorum. at regular and special meetings of the Faculty Organization. Fifty-one percent of the members shall constitute a quorum for regular and special Executive Committee meetings.

Section 8.4  Regular Executive Committee Meetings

The Executive Committee shall hold  regular monthly meetings preceding the monthly Faculty Organization meeting throughout the academic year. The meetings are open to all faculty, students, and staff of Indiana University. Regular meetings can be called with one week notice to the members.

Section 8.5  Special Executive Committee Meetings

The President of the Faculty Organization can convene a special Executive Committee meeting to consider emergency matters with forty-eight hour notice to the members.

Section 8.6  Executive Session

 Both the Faculty Organization and the Executive Committee can convene an executive session whenever confidential matters that pertain to named individuals are to be discussed. When confidential matters are to be discussed,  these items shall be designated as confidential on the agenda. When agenda items marked as confidential are ready to be heard, the presiding officer shall declare the meeting in executive session.  At this time the presiding officer shall direct everyone in the room,  except those authorized to vote, to leave the meeting. Only those items listed on the agenda as confidential shall be discussed in executive session. When discussion on those items is concluded, the President shall declare the meeting in open session, conduct any necessary votes,  and proceed with the rest of the Faculty Organization business.

Section 8.7 Faculty Organization Business  Only those items listed on the Agenda that has been published and distributed to the faculty forty-eight hours before the meeting shall be discussed and voted on by the Faculty Organization or the Executive Committee  at its regular meeting.
 

                 ARTICLE IX: FACULTY ASSEMBLIES

Section 9.1 The Call for an Assembly

(a.) Faculty Assemblies may be called and presided over by the Chancellor for the purpose of transmitting communications from either the President of the University, the Board of Trustees, or the Chancellor. The first assembly of the school year shall be an all University assembly.

(b.) Faculty Assemblies may be called and presided over by the President of the Faculty Organization for the purpose of providing a broad and open forum for the discussion of matters that do, will, or may affect the faculty.

Section 9.2 The Business of an Assembly

No business may be conducted at an Assembly.

   ARTICLE X:  AUTHORITY OF THE FACULTY

Section 10.1 Legislative Authority

Subject to the limitations  imposed by the laws of the State of Indiana, the Board of Trustees of Indiana University, and the Indiana University Faculty Constitution, the Faculty at IUN,  through the Faculty Organization and its Committees, shall have the  authority to establish policy and procedure with the advice and consent of the administration in the following areas:
1.   The academic mission;
2.   The structure and standards for faculty governance;
3.   The standards and procedures for creation, reorganization, merger , and elimination of          academic programs and units;
4.   The standards and procedures for determining the authority of academic units and the            relationship between them;
5.   The curriculum;
6.   Class scheduling and the academic calender;
7.   Admission and retention of students;
8.   Creation and definition of academic ranks;
9.   The standards and procedures for faculty appointments, promotion and tenure, compensation, conduct, discipline and grievances;
10. Standards and procedures for appointment and review of academic officers;
11. Conferring degrees; and
12. Other authority delegated to the faculty by the Trustees.

Section 10.2 Regulatory Authority

The Faculty shall exercise the power delegated to it by the Trustees for the government of student conduct. In the exercise of this power,  the faculty  may reward, censure, and suspend those who continue to be  refractory until the matter can be reviewed by the Board of Trustees.  This authority may be delegated to appropriate officials and bodies, subject to review by the faculty at its discretion.

Section 10.3  Administrative Authority

The Faculty through its Faculty Organization and its Committees shall (1) prepare and propose bylaws to this Constitution, (2) prepare its own Agenda (3) Initiate proposals for faculty consideration, and  (4) fill vacancies in the Offices of Secretary and Parliamentarian.

Section 10.4 Review Authority

The Faculty shall express its judgment on administrative action  through its Faculty Board of Review which may give an opinion and recommendation on any case presented to it which raises an issue of academic freedom, tenure, promotion, salary adjustment, or the nature or conditions of work.

Section 10.4  Consulting Authority

The Faculty through its Faculty Organization and its Committees,  may express their opinion on any question related to the policy or administration of the University by resolution. The Faculty,  through its Faculty Organization and its Committees,  shall be available at all times to act in an advisory or consultative capacity with any member(s) of the administration on matters of university policy.

Section 10.5 Exercise of Authority

Faculty authority may be exercised through the Faculty Organization and its Committees,  in regular or special meetings, by mail vote, by E-mail vote or as provided by this Constitution.
 

                                             ARTICLE XI: RECORDS

Section 11.1 Central Repository The Library is designated as the central repository of the records of the Faculty Organization. The Library shall maintain a paper or electronic  copy of all documents issued by the Faculty Organization.

Section 11.2 Access to Records Any voting member of the Faculty shall have access to the records of the Faculty Organization. This access shall include viewing a copy of the records. A written copy of  specified records shall be provided to any voting member of the Faculty within forty-eight hours after a written request is served on the library unless the request for records is extensive. If the request for records is extensive, the library shall set a reasonable time for responding to said request.

        ARTICLE XII: ADOPTION OF THIS CONSTITUTION

Section 12.1 Proposal

This proposed Constitution  shall be first be presented to the Executive Committee.  The Executive Committee shall schedule this Constitution(s) for first reading  at the next regular meeting of the Faculty Organization.

Section 12.2 Revision

(a) At the first reading, this Constitution,  accompanied by a proposed set of resolutions implementing key policy decisions and Bylaws, shall be presented to the Faculty Organization at its regular meeting. Within ten working days after the Faculty Organization meeting,  the Faculty Organization shall schedule at least one Faculty Assembly to discuss this proposed Constitution.  Members of the Constitution Revision Committee shall be present at the Faculty Assembly(s) convened to discuss this Constitution. No vote shall be taken at that Assembly(s). An advisory vote on the proposed resolutions and changes presented at the Assembly(s) will be taken for the guidance of the Constitution Revision Committee.

(b) After the Faculty Assembly(s), the members of the Constitution Revision Committee shall convene to consider any and all recommended changes to the Constitution.  The Constitution Revision Committee shall,  in the exercise of its sound discretion, adopt as many of the changes as feasible, revise the proposed Constitution,   and submit the revised Constitution and revised resolutions to the Faculty Organization for approval of the voting Faculty.

Section 12.3 Debate

At the next regularly scheduled Faculty Organization meeting, the revised Constitution shall be submitted to the Faculty Organization for debate and discussion.  Within ten working days after the Faculty Organization meeting, the Election Committee shall prepare and submit a secret mail ballot to the voting Faculty asking them whether they choose to adopt either a Faculty Senate or a new Faculty Organization. All ballots shall be returned withing ten working days. If a minimum of one hundred faculty vote in favor of this ballot, the new Constitution that received a majority vote shall be submitted to the Faculty for ratification.

Section 12.3 Ratification

Within seven working days after the faculty votes to choose a new Constitution,  the Faculty Organization shall submit the proposed Constitution to the faculty for ratification by mail ballot.  The vote on this  proposed Constitution shall be by secret mail ballot of all voting members of the faculty. The ballots shall be distributed within seven working days after the Faculty Organization has voted in regular or special session to adopt this Constitution.  All ballots shall be returned to the Election Committee within ten working days after they are distributed. If a minimum of one hundred faculty vote, the Constitution shall be ratified when two-thirds of those  faculty voting by the close of the ten day voting period have voted in its favor. If this proposed Constitution is approved in this manner,  the Chairman of the Faculty Organization shall declare said Constitution adopted.

Section 12.4 Effective Date of this Constitution and Revocation of all other Constitutions

This Constitution shall become effective at the beginning of the academic year following  its passage. By enacting this Constitution, the faculty of Indiana University Northwest hereby revokes all previously enacted Constitutions. This revocation shall become effective at the same time  this Constitution becomes effective.
 

   ARTICLE XIII: AMENDMENTS TO THIS CONSTITUTION

Section 13.1 Proposal

A motion to amend this Constitution shall be presented to the Executive Committee.  The Executive Committee shall schedule the proposed amendment for the next regular meeting of the Organization or at any special meeting of the Organization occurring at least one week after the presentation of the proposed amendment to the Organization by the Executive Committee.

Section 13.2 Readings

 A proposed amendment to this Constitution. shall be presented for a first reading at the next regularly scheduled meeting of the Faculty Organization. The proposed amendment shall  be scheduled for second reading at the next regularly scheduled meeting of the Faculty Organization.

 Section 13.3 Debate

 At the second reading, the faculty shall debate the proposed amendment to this Constitution. When the debate is closed, the Faculty Organization shall submit the amendment to the faculty for vote on a mail ballot.

Section 13.4 Ratification

 The vote to ratify  a proposed amendment shall be by secret mail ballot of all voting members of the faculty. The ballots shall be distributed within one week after the Faculty Organization has voted in regular or special session to close discussion on the proposed amendment.  All ballots shall be returned to the Election Committee within 10 days after they are distributed. If a minimum of one hundred faculty vote, the amendment shall be ratified when two-thirds of those faculty voting by the close of the ten day voting period have voted in its favor.
 
 



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