Fees for Spring 2013 will be assessed on November 26, 2012. Until that time, you will not see charges noted on your account. Any inquiries concerning your IU Northwest fee assessment should be directed to our office. In order to insure the security and privacy of our students account information will not be released over the phone. Students may access their Bursar account information by visiting the One Start web site at www.onestart.iu.edu or by visiting our office. A complete listing of fees for the 2012-13 academic year can be found on this website:
The billing and due date schedule for Spring 2013 follows:
Date Email Notification Expected
|October 29 thru December 16, 2012||December 18, 2012||January 2, 2013|
|December 17 thru January 21, 2013||
January 23, 2013
|February 5, 2013|
|January 22 thru February 17, 2013||February 19, 2013||March 5, 2013|
|February 18 thru March 17, 2013||
March 19, 2013
|April 2, 2013|
Check Your Bursar Account Status Online
Paper bills are not generated for bursar account activity for enrolled students. Students will receive an email when the monthly bill is available on the web. In addition any authorized payer created by the student has the option of receiving these bill notifications. Please refer to the section about QuikPay(QP) on our website for details about using QuikPay for bursar information.
Note: Electronic billing does not mean you are required to pay your bill on-line. You will be able to see your statement history through QP and print copies as needed. You may elect to pay via QP, but you may also print a statement and mail it with your check to our payment processing address.
Late Payment Fee
A late payment fee of 1.5%, based on the past due balance, will be assessed to the accounts of all students whose payments are not received in the Office of the Bursar by the due date noted on their Account Statement. Each month your account carries a past due balance, your account will be assessed a late payment fee.
Spring parking permits will be mailed to students who register by January 2, 2013 and request parking during the registration process. For students who do not select parking when registering or who registered after that date, parking permits can be purchased and picked up starting January 4, 2013 at the Office of the Bursar and Parking Services, Hawthorn 102. It is important that students pick up parking permits before the end of the first week of class to avoid ticketing. Ticketing is only waived during the first week of classes and only if the student is parked in student parking areas.
If you forget your permit at home or in your other car - purchase a $2 one day temporary permit from either the Office of the Bursar and Parking Services (Hawthorn, Room 102) or at one of the two parking permit kiosks on campus. One kiosks is located in lot 2 and the other is in front of the Library Conference Center.
Personal Deferment Option
If you prefer to pay your tuition and fees in installments instead of one lump sum, we offer several payment plans (personal deferments) to fit your needs. You can pay your bursar bill in two, three or four payments spread out across the semester. The number of payments available to you will depend on when you register for classes.
A detailed breakdown of the plans follows, but essentially, if eligible, your Account Statement will include a notation of the minimum amount due necessary to participate in a personal deferment/payment plan. To participate in a personal deferment/payment plan, pay the minimum amount due. This minimum amount due consists of 25% of balance and a $15.00 per installment non-refundable personal deferment service charge. ($45 total charge)
Other payment plan (personal deferment) guidelines include:
- Your current balance must be at least $450.
- Initial payment must be received by the payment due dates. If the initial payment is not received by the required due date, you may not be eligible for the payment plan. Please consult with a Bursar Account Representative to verify eligibility.
- Payment can be made by credit card (Visa, MasterCard,Discover, AMEX and JCB), check or cash. You may pay in person at the Office of the Bursar (Hawthorn Hall 102) or by using the Indiana University's on-line payment services.
- Credit card payments made in person must be made by the credit card holder and credit cards must be signed. Additionally, we do not accept counter or starter checks.
- This option is available only to students who maintain a favorable credit history. If eligible, the minimum amount calculation will appear on the account statement.
- If you make schedule adjustments prior to the due date, the minimum amount must be recalculated by a Bursar Account Representative if you wish to participate in this plan.
- A payment received that is less than or greater than the required minimum payment will be treated as a personal deferment payment and the personal deferment plan will be invoked. The service charge will be applied to your account.
- The only way to reduce your total obligation is to officially withdraw from classes during the appropriate refund period.
- Any refunds resulting from dropped classes during the refund period will be credited to your outstanding personal deferment balance. Class withdrawal processed after the refund period will not result in a refund or reduction of your personal deferment balance. This means that the balance of your personal deferment will still be due and payment expected by the due date.
- Failure to make payment in full by the due date will result in the denial of university services and may result in the assessment of late payment fees.
Financial Aid, Anticipated Aid, and Refunds
The Financial Aid Office processes awards under one of two general conditions. Awards that can immediately be applied to your account, “real” awards, and Anticipated Aid, meaning the awards are expected but the conditions have not yet been met to qualify for their passing to your bursar account as usable credits. Both the immediate or “real” and the Anticipated Aid will reduce the amount owed for your tuition and fees. The Anticipated Award will either become "real" when all eligibility requirements are met or may be removed from your account. Please check your account via OneStart where both types of awards can be viewed on-line in real-time. Through OneStart you will see your Aid activity as it happens. You also will be able to see details that explain reasons your aid may not have passed to your bursar account and what you can or should do about it.
OneStart also allows you to see if your aid has passed to your bursar account and has resulted in a credit on your bursar account. If aid has passed to your bursar account, your account will show each award as a credit under the Financial Aid heading, taking the place of the anticipated aid entries. If the aid is still anticipated, you will see this under the Anticipated Aid heading on your bursar account. If not passed, please check the Financial Aid OneStart channel for details. (Awards that have not passed will not be available to your bursar account and cannot be calculated as part of a refundable amount).
Aid can be disbursed to students by the Office of the Bursar no sooner than 10 calendar days prior to the first day of class. All current costs such as tuition and fees will be paid first. You will be refunded any financial aid money that remains after your bill is paid. If you do not receive your expected aid, you are still responsible for the outstanding fees due.
If you are eligible for financial aid but do not plan to complete the semester, you must withdraw from your semester classes. Otherwise your fees will be paid by your financial aid, your enrollment will be validated, and you will receive failing grades in all registered classes. Financial aid recipients who reduce their enrollment may be required to repay their financial aid. Contact a financial aid counselor before adjusting your class schedule.
If your credited financial aid exceeds the amount due on your account, the excess credit may qualify for refunding. Once your refundable credit is approved for refunding, you will see a refund entry on your OneStart Bursar account. The Office of the Bursar will begin processing refunds of excess financial aid on December 29, 2012. Refunds will be sent directly to your checking or savings account if you have set-up Direct Deposit or a check will be mailed to your address on file with the registrar. You should generally allow 3 to 4 business days from the refund date to allow the Direct Depositing transactions to occur, however for Direct Deposits you should check with your banking institution to confirm that the credit appears on your bank account and also what days are considered business days because of the holidays. If you are setup with Direct Deposit, the Bursar Office will notify you via your University e-mail address when a refund has been sent to your banking institution. For deliveries of checks by mail, reasonable time should be allowed for the US Postal delivery.
The Registration Agreement
When you register, the University reserves specific class spaces for you and commits resources to provide the instruction you have selected. On your part, you assume the responsibility for paying the assessed fees or for notifying the University if you decide not to attend. The availability of courses is subject to change. A section may be cancelled due to low enrollment or departmental staffing considerations. The department canceling a class will notify registered students.