Services

Office of the Registrar

The Office of the Registrar has primary responsibility for planning, implementing, and managing schedules of classes, registrations, and course changes. Other functions include student record maintenance, grade processing, student information reporting, enrollment certifications, and transcript services. Questions concerning veterans' affairs may be addressed to the Office of the Registrar. The Office of the Registrar is also responsible for scheduling meeting rooms and classrooms for activities other than classes.

Official Academic Transcript

Official transcripts are available from the Office of the Registrar for a fee. Requests can be submitted online, in person, by mail, or by fax. The Office of the Registrar cannot accept e-mail or phone requests, as a signature is required. Transcript requests for enrollment prior to fall 1965 must be submitted to the IU Bloomington Office of the Registrar.  By Summer 2016 all but walk-in transcript processing will be done in the IU Bloomington Office of the Registrar. 

Transcript requests received from students with encumbered accounts cannot be processed.

In Person

Print, complete, and sign the Transcript Request Form (available at http://www.iun.edu/registrar/ or in the Office of the Registrar) and deliver this form to the Office of the Registrar in Hawthorn Hall room 102.

Online

Current students, alumni, and previous students who still have active computing accounts are able to request their transcript online by following the steps below:

  1. Log into One.IU.edu using your user name and passphrase.
  2. Search "request transcripts".
  3. Click "e-transcripts".  
  4. The transcript processing fee must be paid via credit card. Your information is protected.
  5. The transcript will be available within 15 minutes if you indicate that you want to pick it up. It will be available in the Office of the Registrar, Hawthorn Hall room 102, during normal business hours. (Monday and Thursday 8:00a – 6:00p; Tuesday, Wednesday and Friday 8:00a – 5:00p)

By Mail

  1. Log into One.IU.edu using your user name and passphrase.
  2. Search "request transcripts".
  3. Print, complete, and sign the Transcript Request Form and Transcript Request Fee Form. All transcripts are sent regular first class mail within two to three business days.

If you are paying by check or money order, make it payable to Indiana University and write your university ID number in the memo section. If you are paying by credit card, include your card information on the Transcript Request Fee Form. Visa, MasterCard, American Express, JCV, and Discover cards are accepted as payment. 

Send the form and payment to:

Office of the Registrar
Transcript Request
Indiana University Northwest
3400 Broadway Ave
Gary, IN  46408

By Fax

  1. Log into One.IU.edu using your user name and passphrase.
  2. Search "request transcripts".
  3. Print, complete, and sign the Transcript Request Form and Transcript Fee Form. Fax requests require credit card payment. Include your card information on the Transcript Request Fee Form. Visa, MasterCard, and Discover cards are accepted as payment. Fax the form to (219) 981-4200.  After faxing these forms, students are encouraged to call (219) 980-6679 to verify receipt of these documents and to ensure these requests can be fulfilled at time of submission.

Confidentiality of Records

In accordance with federal statutes and regulations, the Family Educational Rights and Privacy Act (FERPA), student records are confidential and available for disclosure to persons other than the student only under stated exceptions. An exception to the act exists that permits disclosure to school officials, including collection agencies.

Further details about the provisions of the privacy act and a list of offices where student records are kept may be found in the Code of Student Rights, Responsibilities, and Conduct. Copies are available in the Office of Student Life, Savannah Center, Room 217.

Academic Bulletins

PDF Version

Click here for the PDF version.