Welcome to the Fall Semester, 2012 Issue of the Administrative Council’s Online Newsletter!
The general purpose of the newsletter is to update the IU Northwest community on some of the recent and planned activities/projects of the administrative units
that make up Administration at IU Northwest, including Environmental Health and Safety, Facilities Planning and Campus Services, Human Resources, Physical Plant,
and University Police. The newsletter is produced twice a year in August/September and January/February.
Welcome to the New Campus Chief of Police
Those of us within Administration are very pleased to have Patricia Nowak join our team as the new campus chief of police (effective July 2, 2012). Chief Nowak comes to us with over 30 years of experience in law enforcement, most of that time working for the East Lansing, Michigan Police Department. She holds a bachelor’s degree in criminal justice and psychology, a master’s degree in criminal justice, and a master’s degree in social work, all from Michigan State University.
Chief Nowak has been very busy in her new role, e.g., applying for a grant for police protective vests; involving the entire department personnel working on goals; setting up training for all department employees on values, mission, future goals; working on departmental policies and procedures with Command Staff; getting to know area chiefs and working with area law enforcement on a range of important issues and programs.
Overview of Facility-Related Projects or Activities: Spring/Summer,2011
Many individuals within Administration have been working with the I.U. Office of University Architect and with other University and campus units, including I.T., Fiscal Affairs, and Academic Affairs, to develop plans for and to upgrade campus facilities during the Spring/Summer, 2012.
Some key projects or activities conducted during this period include:
Demolition of the Old Tamarack Building
The old Tamarack building was demolished during the spring. This summer, Phase 2 of the project began. Phase 2 includes the basic development of the site with the laying of sidewalks, planting trees and shrubs, installation of lighting and a Code Blue emergency phone for safety, and development of a small addition to the Lot #2 parking area (primarily to provide appropriate space for the parking of campus buses, including shuttle buses).
Major development of the site’s green space will take place in the future. Chancellor Lowe has indicated that the campus community will be involved in the planning process.
What We DoThe Office of Administration and its units seek to assist the academic units and others on campus by providing leadership and support for campus facilities planning; coordinating planning for capital construction, repairs and renovations; managing the operation and maintenance of campus facilities and grounds; engaging in activities that enhance the institution’s human resources and other essential campus services; and developing policies and procedures and engaging in operational activities that promote campus health, safety and security, all helping to guide campus development to give physical form to IU Northwest’s mission, vision, values, and strategic priorities.
Seeking Campus Input for Unit/Program Evaluation
The Administrative Council continually seeks input to help us with unit/program evaluation designed to improve unit efficiency and the quality of services. For example, Physical Plant has had online for some time a Customer Satisfaction Survey evaluating the response of the Physical Plant staff to work order requests:
The Building Services’ survey asks those completing the survey to consider their level of satisfaction based on the established Building Services’ frequency schedule for cleaning, which provides the schedule for the frequency of specific cleaning efforts on a daily, weekly, etc. basis. So that the director can determine more precisely any areas in need of improvement, the survey asks for the level of satisfaction for work done in a particular building and room on campus. However, an
opportunity also exists to set out overall satisfaction and to provide suggestions and/or general comments regarding Building Services. The survey can be taken multiple times, as well, to provide input on several buildings and rooms. Customer satisfaction surveys are also offered by the University Police and the Office of Environmental Health & Safety at:
Physical Plant added in 2009 an additional Customer Satisfaction Survey, which is designed to gauge the level of satisfaction of the campus community with Physical Plant Building Services:
Anderson Library Restrooms Remodeling Project
Another major campus project taking place over the spring was the remodeling of the John W. Anderson Library/Conference Center lobby restrooms. The new restrooms were rebuilt to meet current ADA requirements.
Sewer Lines and Lift Station Project (done in conjunction with Gary Sanitary District)
The University has been assisting the Gary Sanitary District on a major sewer project that is expected to provide substantial assistance to the campus (and the surrounding neighborhood) with the removal of storm water during heavy rains.
The project includes the installation of new sewer lines down Connecticut from Ridge Road to the Little Calumet River and the construction of a new pumping station near Connecticut at 33rd Ave. Phase I of the project included the construction this spring of lines under Broadway along 33rd and 35th. The campus is assisting the project by supporting a connection with the new sewer lines W of 33rd and 35th to serve the main campus.
Upgrade to Food Service Facilities
Phase I in a planned multi-phase upgrade to facilities used for campus food services began this summer. Phase I includes infrastructure upgrades to the plumbing and electrical systems and the installation of some new equipment at the RedHawk Café in Moraine and the Little RedHawk Café, located in the John W. Anderson Library Conference Center.
Planning continues for additional work to occur over the next two summers, including project work within the cafeteria kitchen and serving areas. Project work results from a feasibility study for remodeling the campus cafeteria conducted in the spring 2012. The project involves a University Architect, outside design organization, and food service consultant.
Portage University Center
Assisting Academic Affairs, and working with AA, IT, University Real Estate and others, individuals within Administration have helped to develop the lease and transition classes this summer from the former Portage Commons site location to a new academic site located at 6260 Central Avenue, Portage.
The new 30,000+ square- foot facility will offer a great venue for course offerings. For details, please see the campus press release available at: The Portage University Center
Signal at 34th and Broadway/Enhanced PD Traffic Enforcement
Several individuals within Administration have met with INDOT representatives this spring and worked with University Real Estate to assist in bringing about INDOT’s plan to construct a signal light at the busy 34th and Broadway crossing. At this writing, INDOT plans to bid the project out for construction in October 2012. It is possible that the signal will be operational by the end of the calendar year, depending on weather. If not, the agency’s expectation is that the project will be completed by spring 2013.
Related to Broadway, the IU-Northwest Police Department acquired new radar detectors this calendar year, and the department is actively patrolling campus streets, particularly Broadway, and encouraging campus pedestrian safety.
Campus Space Planning
Chancellor Lowe and I.U. Vice President Tom Morrison directed that a comprehensive space plan be developed for the campus. A university space programmer from the I.U. Architect’s Office has created an initial draft plan to begin the campus discussion. The Facilities Planning Committee began its review of that plan over the summer. Work will continue into the new academic year, with further vetting within the campus and recommendations to the chancellor following.
Smaller, Facility-Related Projects
A number of smaller facility-related projects or planning activities involving Administration personnel (along with others) took place over the last few months, including, for example:
During the late spring, new furniture and carpeting were installed within the John W. Anderson Library/Conference Center’s conference room 140A.
Various floor and ceiling repairs and painting projects (including the re-painting of the Savannah Gallery) occurred.
New, more resilient flooring was placed in campus elevators during the late Fall Semester, 2011 and early Spring Semester, 2012.
The campus has worked with the University Architect’s Office this summer to develop a plan to create a patio at the north end of Raintree Hall.
Construction occurred this summer on a lighting repair/remodel project for the Bergland Auditorium in Savannah.
Individuals within Administration and the Office of University Architect assisted Instructional Technology this year with I.T.’s major project to remodel the Marram 103 Student Technology Center.
- A new air conditioning unit was placed at Arts on Grant this summer in the sculpture/scene shop areas.
- Parking Lot #2 was resealed and re-stripped through Parking Service’s funding.
- The I.U. Police Department remodeling project was completed late summer 2012, with the installation of new awnings.
- New building office directories were created by the Office of Facilities Planning and placed in Hawthorn Hall (these allow for easy information updates).
- Administration personnel worked with Marketing and Communications to make new outside campus maps possible.
- Physical Plant was involved in assisting the Medical School with the school’s Dunes 2nd floor classrooms remodeling and reconfiguration project.
- Environmental Health & Safety has assisted facility safety over the past months with safety audits of labs (completed in July – 73 audited areas, 59 chemical ventilation hoods tested), conducting fire alarm testing, and identifying EAP representatives (training of the representatives will occur in the fall).
Human Resources - Training Opportunities
Legal Compliance Training – October 2012
The required Legal Compliance Training is scheduled October 18 and 19 and will consist of the following topics. I.U. Policy require all supervisors to complete this training, this is applicable to new supervisors and those who need a refresher (last attended 5 or more years ago). Please be sure to register with Human Resource Assistant, Crystal O’Brien.
- EEO/ADA (Equal Employment Opportunity/American Disabilities Act) Session
October 18, 2012
1:00pm – 4:30pm
Dunes Building, Room 1156
- Sexual Harassment Session
October 19, 2012
9:00am – NOON
Dunes Building, Room 1156
FLSA Training – Fall 2012
Training on the specifics of the Fair Labor Standards Act, including overtime and minimum wage, accurate reporting of work hours and writing new and revised job descriptions will be presented in late fall 2012. More information regarding the date and time will be announced to the campus.
Supervisor Leadership Training – Fall 2012 and Spring 2013
Leadership training for supervisors will be presented during the fall 2012 into spring 2013, resulting from the campus leadership survey and focus groups. Focus group meetings have been scheduled for September 17, 18 and 19 in Dunes 1156. A schedule of times to meet each date will be communicated by campus e-mail.
Open enrollment sessions for IU benefit plans are scheduled for October 26. Watch for campus announcements with specific times and place to meet.
1. Please review and consider bookmarking the Indiana University and I.U. Northwest emergency
2. Update Your “IU Notify” Contact Information: Please remember to update your contact information for IU-Notify through OneStart to stay informed in case of an emergency. Go to the "Notifications" section of OneStart and then click "IU-Notify." You can also select to receive notices for other IU campuses, as well.
3. In view of recent events in the country, IUPD-Northwest Police Chief Patricia Nowak has recommended to anyone interested the following FEMA Emergency Management Institute course: “Active Shooter: What You Can Do."
The course is not designed for police. Instead, it is for management and employees generally, providing a basic overview to the issue. The course can be completed easily within an hour. The course can be accessed at the FEMA website.
Upon completing this course, the participant will be able to:
- Describe actions to take when confronted with an active shooter and responding to law enforcement officials.
- Recognize potential workplace violence indicators.
- Describe actions to take to prevent and prepare for potential active shooter incidents.
- Describe how to manage the consequences of an active shooter incident.
The directors within Administration appreciate your input as they work to improve service.
I hope that you find the newsletter informative and useful. - Joe Pellicciotti