Indiana University Northwest
notice
Office of Academic Affairs

Office of Academic Affairs

CARMIn - Course Approval, Remonstrance, Maintenance and Integration

CARMIn - Course Approval, Remonstrance, Maintenance and Integration

CARMIn is used to electronically submit all proposals for new courses and to make changes to attributes of courses, such as course descriptions, credit hours, method of instruction and other aspects of the course as it is listed in the IU system-wide catalog. CARMIn should be used to inactivate a course on the campus as well (using Course Change). 

A work aid describing how to initiate or approve a course request can be found at "Course Approval and Remonstrance (CARMIn)".

When someone initiates a New Course or a Course Change edoc via CARMIn, the electronic document is automatically routed to the next person in the approval chain. The routing for IU Northwest includes the department/program, the unit curriculum committees, the Dean, and the campus curriculum committee.  As appropriate, courses are also routed to the IU Graduate School and other IU constituents as needed. Please contact Cynthia O’Dell (codell@iun.edu) if any changes need to be made to your approval chain.    

Once approved by the All Campus Curriculum Committee, course requests are required to be placed on a central university remonstrance list so that other units and campuses have an opportunity to review them. After the 30-day remonstrance period, they are routed to the Office of Academic Affairs for final approval.

Departments should exercise caution when they modify courses that might be in use on other campuses. Due to the shared system-wide Course Catalog, any change to a course initiated on the Northwest campus will impact the entire IU system. The only exceptions to this rule are requests to discontinue a course and/or to modify course prerequisites because such requests are local. Proposing a new course is sometimes less complicated than seeking significant revisions to a course already taught on multiple campuses. In order to determine which departmental course numbers are in use outside of IUN, run a query at “Reports.

Prior to submission of a new course, be sure to reserve a new number for the course by contacting University Student Services and Systems – email: USSScrct@indiana.edu.

Remonstrance Procedure

On the first workday of each month, a remonstrance list including all courses recently submitted to CARMIn is distributed system-wide.  Notice of the list is forwarded to every Academic Unit by the Office of Academic Affairs. Any faculty member or department with questions or concerns about a proposal on the list has a 30-day (strictly enforced) period to “remonstrate.” Reasons for filing a remonstrance include but are not limited to

  • equivalence of a proposed course with a course already in the Course Catalog.
  • confusion / overlap / redundancy with existing courses.
  • significant changes being proposed that do not fit the current course use on other campuses.

Please direct all correspondence related to the filing and resolution of a remonstrance to Cynthia O'Dell (codell@iun.edu), Associate Executive Vice Chancellor for Academic Affairs.

In the event that a remonstrance is filed, the two parties will correspond in a good-faith effort to address and resolve these issues. See University Remonstrance Guidelines. What remonstrance does is to stop the proposed course/course revision in question until both the proposing and remonstrating parties are satisfied, or until the latter accepts the proposed (or a revised) course. In other words, the status quo is maintained unless all parties accede to the new/revised course.  The process places the burden of proof on the proposer. 

Please note the following:

  • courses cannot be included in the Bulletin until they have gone through the remonstrance process.
  • once a course has gone through the remonstrance process, it is entered into the IU system-wide Course Catalog and is available for adoption by any campus in the university system. Before a campus teaches a course for the first time, its use on that campus needs to clear remonstrance.
  • Departments with time-sensitive proposals should contact Cynthia O’Dell (codell@iun.edu) to discuss their options.